Ministry Assistant, Intercultural Ministries

Intercultural Ministries Assistant

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes all employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with all federal, state, and local employment laws. The BGCT is dedicated to fair hiring practices and only relies on lawful exemptions to employment laws to the extent necessary to protect its religious mission, purpose, and beliefs.

Basic Function: Assist Intercultural Ministries in serving the intercultural churches.

Responsibilities/Tasks:

1. Effectively monitor and maintain information on each intercultural church. This includes our data sheet, reporting changes to IMT, updating contacts in Google Contacts for the director and specialist, and continually updating the intercultural directory. Requires strong computer, telephone, and interpersonal communication skills.

2. Provide general clerical assistance for the Intercultural Ministries Office to include, but not limited to, accurate maintenance of record retention systems, filing, and responding to ministry needs from internal and external constituents.

3. Provide effective communications support, answering phones, taking messages, emailing, and responding to email, routing messages and requests timely and accurately.

4. Make travel arrangements, including airline, hotel, and rental car reservations. Notify supervisor and staff of arrangements and provide travel documentation required for trips in a timely manner.

5. Maintain extensive knowledge of all programs/ministries of the Intercultural Ministries Office and be able to respond to requests for information accurately and in a timely.

6. Maintain and produce accurate records. Enter data into the computer system accurately; prepare accurate correspondence and documents as required.

7. Relate positively to all pastors and church personnel of Intercultural Baptist churches affiliated with the Baptist General Convention of Texas (BGCT). Additionally, a spirit of flexible and culturally sensitive awareness in your interactions with Intercultural Churches is critical. Ask the director for guidance and assistance.

8. Prepare and assist in the management of the Intercultural Ministries. Maintain accurate and up-to-date records of each Intercultural Ministries financial project account.

9. Schedule appointments, meetings, conferences, and reservations for the Director of the Intercultural Ministries.

10. Arrange and perform support for Intercultural fellowships, including all annual meetings and state meetings. Working directly with Conferences and Events on outside meetings.

11. Assist in posting and development of content on our office's social media platforms.

12. Maintain extensive knowledge of Salesforce, Financial Edge (FE), Paylocity programs; enter data and extract data from those systems as requiredworking knowledge of Microsoft and Google products. Strong knowledge of Excel, Google Docs, and Google Sheets is a must.

13. Process check/ACH requisitions, invoices, reimbursement vouchers, credit card bills, and travel expenses as required in an accurate and timely manner; maintain an efficient record retention system for these documents. Monitor compliance with budgetary guidelines and notify the manager of any budget deficit.

14. Work with co-workers effectively to meet the timely objectives established for the successful completion of projects.

15. Process mail and other correspondence accurately and timely.

16. Attend meetings and participate in training as required.

17. Maintain compliance with the BGCT policies and procedures. Maintain compliance with all state and federal laws and regulatory requirements.

18. Perform other duties as required.

Position Requirements, Knowledge, Skills & Abilities:

Note: These requirements represent minimum levels in order to perform the job on a satisfactory basis. Candidates must have the ability to satisfactorily perform the essential functions of the job.

1. In-depth understanding of a comprehensive field of knowledge, generally acquired through an earned associate degree in a related field or equivalent minimum of 2 years of proven experience in the related field.

2. Active membership in a church supportive of the BGCT during employment.

3. Commitment to Christian principles and teachings both professionally and personally, with an understanding and commitment to Baptist distinctives.

4. Proficient information management skills, to include:

a. Client management skills; ability to maintain confidentiality; ability to exhibit detail-oriented skills necessary to understand and manage a wide range of information from a vast number of entities; excellent organizational skills; ability to multitask.

5. Requires strong telephone communication and interpersonal skills, to include:

a. Proficient ability to speak, read, and write English; ability to speak clearly and make self-understood in face-to-face interactions and to articulate with accuracy on the telephone; ability to hear and receive verbal instructions, answer phones, and proficiently communicate in situations with some background noise.

b. Ability to establish and maintain effective working relationships with staff, vendors, churches, committees, organizations, etc.; professionalism in the workplace, to include professional and accurate communication with others.

6. Work deals mostly with areas such as preparing and reading data and figures, reports, and visual inspection involving small details. Although important, depth perception and field of vision (peripheral) are not as critical as the ability to distinguish small details and markings very near to the observer.

7. Ability to speak, read, and write English proficiently and professionally. Ability to be patient and understand English spoken by ESL speakers.

8. Ability to concentrate on fine detail with some interruption; ability to focus attention on tasks for 45-60 minutes at a time, continually.

9. Ability to understand and relate to the theories behind several related concepts; ability to remember verbal and written tasks/assignments from a few hours to long periods of time.

10. Proficient working knowledge and ability to use various office software, including, but not limited to, Microsoft Word, Microsoft Publisher, Microsoft Excel, Google email, Salesforce, Financial Edge, internet, and social media skills.

11. Ability to use up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently and/or 10 pounds continuously to move objects.

12. Ability to grasp, push, pull, carry, or otherwise manipulate objects; ability to perform tasks requiring action of muscles or groups of muscles and foot and/or hand-eye coordination.