Lifelong Faith Formation Administrative Assistant Part-Time - St. Luke & St. Bernardine Parish [...]

Visit Parish Website The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. Pastored by Cardinal Blase J. Cupich, the Archdiocese has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region’s largest nonprofit social service agency. It also hosts one of the country’s largest seminaries and its 150+ elementary and secondary schools comprise one of the largest U.S. private school systems, receiving 96 U.S. Department of Education Blue Ribbon Awards. The Religious Education Administrative Assistant provides administrative and operational support to the Director of Religious Education. This role ensures the efficient management of student records, sacramental documentation, communication systems, and program logistics. The position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a deadline‑driven parish environment. Essential Duties & Responsibilities Administrative & Office Management Maintain accurate student and family records Manage registration processes and databases Track sacramental requirements and eligibility Track service hours, retreat attendance, and formation completion Financial Administration Track tuition payments and outstanding balances Prepare billing statements and payment reminders Ensure all tuition payments and sacramental fees are current Sacramental Collect and verify sacramental certificates and required documentation Maintain confidential and accurate sacramental records for parish archives Prepare lists for sacramental liturgies (names, certificates, worship aids) Coordinate logistics for retreats, meetings, and sacramental liturgies Maintain accurate records for students who are in the OCIC/OCIA program Communication & Coordination Demonstrate professionalism, clarity, and responsiveness in all interactions Ensure clear, consistent, and accurate information flow between Director, families, catechists, parish staff, and volunteers Draft clear, accurate, and professional written correspondence Maintain organized communication records and email management Communicate sacramental information (retreat dates, rehearsal times, documentation deadlines) accurately Maintain updated contact lists and distribution groups Demonstrate discretion and professionalism in sensitive situations Qualifications Practicing Catholic in good standing who supports the teachings and mission of the Church Minimum 5 years’ administrative experience preferred in a religious education setting Strong proficiency in Microsoft Office and database systems Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to maintain confidentiality Ability to work independently and collaboratively Reports To Director of Religious Education & Evangelization Status Part‑Time 15 hours per week Workdays: Tuesday, Wednesday & Thursday Some evenings and weekends required during sacramental and registration seasons The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here. This position has an hourly range of $16.20 – $18.00. An employee’s pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs. #J-18808-Ljbffr Archdiocese of Chicago