Executive Assistant

Consilios Direct Hire Division is seeking a highly organized and proactive Executive Assistant to support a team of attorneys in the Washington, D.C. office of one of the worlds largest and most recognized law firms. In this role, you will manage day-to-day administrative operations, streamline workflows, and deliver exceptional service to both internal stakeholders and external clients.

This position requires hybrid presence of 4 days in office, and 1 day remote.

Key Responsibilities

Administrative & Calendar Management

• Manage calendars, schedule meetings, and coordinate appointments
• Screen and route phone calls; handle incoming and outgoing correspondence
• Maintain files, records, and time entries
• Prepare expense reports and coordinate travel arrangements

Email & Communication Support

• Manage attorney inboxes (with permission), prioritize communications, and maintain organized folders
• Keep attorneys informed of urgent matters and shifting priorities

Document & Client Support

• Prepare, edit, and finalize legal and business documents
• Coordinate document processing with attorneys and clients
• Ensure high-quality, accurate work products

Billing & Business Development

• Partner with accounting to support accurate and timely billing
• Maintain contact lists and support business development activity tracking

Operations & Team Collaboration

• Delegate tasks to internal support teams and ensure timely, accurate completion
• Troubleshoot basic technology issues in coordination with IT support
• Assist with printing, scanning, and document delivery as needed
• Provide occasional personal administrative support for attorneys

Service Excellence

• Deliver responsive, high-quality client service at all times
• Demonstrate professionalism in all interactions
• Contribute to a collaborative, team-oriented environment

Education & Experience

• High school diploma or equivalent required
• Minimum of 5 years of administrative experience (professional services or legal environment preferred)

Compensation & Benefits

• Salary range: $90,000 $100,000 (based on experience and qualifications)
• Discretionary bonus eligibility
• Comprehensive benefits package, including:
• Medical, dental, and vision coverage
• Retirement savings plan (401(k))
• Generous paid time off and leave options
• Professional development and training programs
• Wellness initiatives and employee support programs
• Community engagement and volunteer opportunities