Administrative Assistant IV

This role is an as needed admin and must be comfortable with the possibility of not doing 40 hours per week. While some assignments may be 40 hours per week, there may be times when they are not on assignment.
The admin would be contacted to fill in temporary projects/assignments when needed.


STAR Floater role
Looking for experienced admins, that won't require a lot of ramp up.
• Length of Contract: 3-6 months (will be evaluated after 3 months to determine extension)
• Possible FTE: Not with STAR Program
• Schedule Type: Is this WFH Model (3:2) or Onsite? Varies
• Location: Lake County, IL
• Type of Position: Admin Assistant IV
• Supporting: Varies-SVPs, VPs, Directors, Senior Directors, Managers, Heads
• Job Duties: Calendaring, Travel (domestic/international), Expenses using Concur, Conference room coordination, Catering, offsite meeting preparations, PowerPoint, Excel, Word familiarity. Must have experience doing these tasks.
• Interviewing Modality: Panel Teams
• Location of Leader(s): Lake County, with some remote support for Irvine, California, Cambridge, MA, San Francisco
• Behavior Preferences: Agile, detailed oriented, builds relationships, proactive, resourceful, flexible, shifts gears easily, can work in fast paced teams. Have experience working in Pharma, or relevant


STAR Contract Administrative Assistant IV-Floater
The STAR Executive Assistant will be hired to fulfill our Admin requests to support long-term or short-term assignments throughout our organization. This role is an as needed admin and must be comfortable with the possibility of not doing 40 hours per week. While some assignments may be 40 hours per week, there may be times when they are not on assignment.
The admin would be contacted to fill in temporary projects/assignments when needed. Must be comfortable to adapt to different leadership styles. The STAR Admin may be filling in for other admins when on vacation, medical leave, sick time, or require additional admin support on their team to meet project deadlines. Must be available and flexible for these assignments.
All the leaders are looking for sharp, experienced admins with a proactive approach to doing their work. One who would learn and understand the leader's priorities, be the eyes and ears of the leader, connect with the business and others to get things done. If they don't know how to do something to figure it out by reaching out to others etc., they reach out to meeting requests to get more info on why they need time from the leader and so on. Work effectively with other admins and keep leaders and team organized.
The STAR Program needs a candidate with good stable work history. Open to being coached and developed by STAR Executive Admins and leadership team. Performance will be reviewed by leader/admin supporting and assessed to appropriately provide feedback and development. Assignment locations will vary within our Lake County, IL. or Irvine Locations (remote). Must report onsite (Lake County, IL), unless otherwise stated by the leader/admin requesting support. STAR Admin Training and shadowing will be provided prior to being placed on assignment.
Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports using Concur and Travel, meet


EEO:
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."
"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."