Payroll Specialist

Are you looking to accelerate your career without having to hide your authentic self - a place where you can be you? A career that's making a bigger impact on the world? At OneDigital, we are on a mission to help people do their best work and live their best lives. From the services we offer to the way we show up for each other each day, we are fueling dreams, achieving big goals, and embracing each other's truest selves. We understand that pursuing a new job is a big deal. Maybe you're afraid you won't fit in. Well, here's the good news. For us, the days of "fit in to get in" are over and being different is not a barrier to getting ahead. Greatness comes in all shapes, sizes, colors, and experience levels. If you are looking for a people-first culture that is wired for growth, driven to serve, and totally committed to having your back, give us a shot. Your best life awaits. Must be eligible to work in the United States without the need for work visa or residency sponsorship. We kindly ask that external recruiters, agencies, and search firms do not contact our hiring managers or employees directly regarding open positions. All candidate submissions must go through our official application process and must be made aware to our internal Talent Acquisition team to verify candidate ownership. Unsolicited resumes or candidate profiles sent to OneDigital without a prior signed agreement will be considered the property of OneDigital. In such cases, OneDigital reserves the right to pursue and hire those candidates without any financial obligation to the agency or recruiter. Our Newest Opportunity: The Payroll Specialist works closely with the client, and/or client representative, and other Payroll Specialists to ensure timely and accurate processing of payroll. Ensures data is accurately entered into payroll systems to produce timely weekly, biweekly and semi-monthly payments. This is a full-time, hybrid position based out of our regional office in Tucson, AZ. Key Responsibilities Keep abreast of assigned client base to meet client payroll needs and process all updates for each client according to their payroll cycle; responsible for all payroll related matters for assigned client groups. Accurately key all payroll related data necessary to process and meet pay schedules. Maintain payroll records at both the employee and client level for multiple clients while ensuring accuracy, timeliness of payroll service delivery, and excellent customer service throughout the client lifecycle. Accurately complete setup of import definitions within payroll systems when required. Import and audit time files into payroll systems for processing. Generate and complete each payroll; post payroll batches and provide reports to clients. Routinely contact clients according to set schedules to obtain payroll data, including salary adjustments, special payments, tax allocations, and employee deductions or adjustments. Input payrate changes and status changes accurately for clients submitting paper forms. Accurately key employee direct deposit information, when required. Process bonus and commission payroll cycles for clients, including gross up and net zero checks. Process manual and/or special exception batches as requested, according to client’s payroll cycle. Provide certified payroll reporting and multilevel job costing that is client or industry specific when indicated. Maintain knowledge of GL accounting framework and client accounting reports; able to identify and correct client GL accounting issues. Accurately add department, project and division information to client file within the payroll systems. Research and resolve client and system problems to ensure accurate payroll reports and tax returns. Establish and maintain a positive working relationship with clients, agencies, and coworkers to promote a positive quality service image. Build relationships between other departments to establish efficiencies and best practices. Distribute client specific payroll reports. Record adjustments to previous pay issues. Act as third level support for Payroll Specialist I, II when needed. May be called upon to assist in topical training sessions within the Payroll Department. Complete special projects and other duties as assigned. Education Bachelor's degree or equivalent work experience. Experience Experience providing multi-state/multi-payroll service for large client groups. Advanced PrismHR and/or iSolved system experience is preferred. Minimum of 6 months experience as a Specialist II, or ability to demonstrate mastery of Specialist II functions. Knowledge/Skills/Abilities Vast knowledge of state and federal laws pertaining to wage and hour, wage garnishments and taxes. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job is operated in an indoor office environment. Your base pay is dependent upon your skills, education, qualifications, professional experience, and location. In addition to base pay, some roles are eligible for variable compensation, commission, and/or annual bonus based on your individual performance and/or the company’s performance. Health, wellbeing, retirement, and other financial benefits Paid time off Overtime pay for non-exempt employees Robust learning and development programs Reimbursement of job-related expenses per the company policy Employee perks and discounts To learn more, visit: OneDigital is an equal opportunity employer. Not only as a matter of standard, but to honor and celebrate our differences. We believe that the power of ONE starts with you. We are committed to cultivating and preserving a culture that celebrates diversity, insists on equity and inclusion, and connects us. Ensuring our people feel seen, valued, respected, and supported is fundamental to our core values and business goals. OneDigital provides equal employment opportunities to all employees and applicants for employment regardless of their: veteran status, uniformed servicemember status, race, color, religion, sex, sexual orientation, gender identity, age (40 and over), pregnancy (including childbirth, lactation and related medical conditions), national origin or ancestry, citizenship or immigration status, physical or mental disability, genetic information (including testing and characteristics) or any other category protected by federal, state or local law (collectively, "protected characteristics"). A copy of the Federal EEO poster is linked here. Pursuant to local Fair Chance Ordinances, we will consider qualified applications with arrest or conviction records for employment. For applicable candidates, the following ordinances are linked here to inform you of your rights as an applicant: City and County of San Francisco City of Los Angeles County of Los Angeles Employment decisions shall comply with all other applicable federal, state and city/county laws prohibiting discrimination in employment. OneDigital complies with all criminal history inquiry [or 'ban the box'] laws in California, Connecticut, Colorado, Hawaii, Illinois, Maine, Maryland, Massachusetts, Minnesota, New Jersey, New Mexico, Oregon, Rhode Island, Vermont and Washington. In short, we believe in hiring the most qualified applicant for the position, regardless of background. This posting will remain live while OneDigital is actively accepting applications. Once candidates have been selected, the posting will be removed. OneDigital is a growing organization of caring, collaborative, and driven professionals who have dedicated their careers to improving the lives of millions of people every day. We are in the people business. We offer employers and individuals insurance, financial services and HR consulting services, which improve the wellbeing, health and financial security of people across the US. Learn More At OneDigital, our promise is to help you do your best work and live your best life. Working at OneDigital is more than a career, it is a calling to serve. It is "a career of consequence." We set the bar high and the pace fast. We value growth and learning and always make time to celebrate our successes. We have each other's back and use words like love and family in the same sentence with achievement and accountability. Join the OneDigital Professional Network We believe in living with purpose and thriving both as individuals and as communities. We call this "walking the talk", and it's why we offer the same total-wellbeing benefits to our people as we do our clients. It also means feeling safe to speak up, being seen and respected for who you truly are, and being cared for by your leaders and team members. Learn more: Diversity, Equity, Inclusion, and Belonging at OneDigital Careers at OneDigital Culture at OneDigital Follow us on LinkedIn #J-18808-Ljbffr