Travel Support And Program Specialist

Summary

You will serve as a Travel Support and Programs Specialist in the Resource Management Department of DDHBAP ASIA PACIFIC CENTER FOR SECURITY STUDIES.

Duties

• You will facilitate the safe travel of all staff world-wide and foreign invited attendees to our courses/ events as well as invited adjunct faculty or guest speakers.
• You will coordinate the safe travel of entry to international countries around the world and working with U.S. Embassies around the world for scheduled overseas events.
• You will provide guidance to help define the criteria for all travel and pay support and assist in defining objectives priorities organization and making decisions for the executing events.
• You will serve as a Reviewing Official for all Temporary duty orders (TDY) and all travel settlement whether in the Defense Travel System (DTS) or on paper DD 1351-2 travel claims for all funded attendees and guest speakers.
• You will make flights lodging and rental car reservations processing orders via the Defense Travel System (DTS).
• You will review and confirm reservations/itineraries for arrival reports and identifies any VIPs as well as those who may have special needs.
• You will counsel instruct and assist members of the Department of Defense island-wide and their families needing to file an application for issuance renewal amendment or extensions of U.S. Tourist and Official passports.
• You will review documents for accuracy and validity and review primary citizenship evidence such as birth certificates naturalization certificates citizenship certificates and/or expired passport originally issued to the applicant.
• You will be accountable for DKI APCSS personnel official passports ensuring safeguards are in effect to protect this Personal Identifiable Information (PII).
• You will receive and account for passports and coordinate with U.S. Embassies and passport agencies for the issuance of all required official travel documents including Visa and any other required travel documentation.
• You will be responsible for all related travel of attendees and the proper computation and payments to all foreign and US participants attending the Centers events either in Hawaii or around the world.
• You will return unused cash to the U.S. Embassy for deposit back to the Treasury or unused cash is brought back to the U.S. and deposited in a local bank using the Department of Treasury Over-The-Counter network (OTCnet).
• You will review and assist the traveler in submitting a travel voucher within five workdays after the travel ends.

Requirements

Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit
• Within the Department of Defense (DoD) the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born aftermust be registered for Selective Service.
• You will be required to obtain and maintain a current valid State of Hawaii drivers license.
• You will be required to obtain and maintain certification as an Official Department of Defense Passport Agent.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
• You will be required to obtain and maintain a U.S. Passport and be willing to travel internationally (via military or commercial aircraft) at times to non-developed nations.
• Must be able to work outside normal and pre-determined work schedule to accomplish mission requirements.

Qualifications

GS-9:
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-7 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Processing passports visas travel orders and assisting with travel arrangements; 2) Resolving administrative issues such as financial matters travel changes lost luggage support of emergency familys situation and/or the early return; and 3) Using software such as Microsoft Word Excel Power Point and Access to create and maintain written correspondence which include travel documents and reports.

Additional qualification information can be found from the following Office of Personnel Management website: Miscellaneous Administration and Program Series 0301

Experience refers to paid and unpaid experience including volunteer work done through National Service programs (e.g. professional philanthropic religious spiritual community student social). Volunteer work helps build critical competencies knowledge and skills and can provide valuable training and experience that translates directly to paid employment.

Education

In lieu of specialized experience you may qualify with the following education or combination of both education and experience:

For GS-9:
Masters or equivalent graduate degree
or
2 full years of progressively higher level graduate education leading to such a degree
or
LL.B. or J.D. if related

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements including failure to report to any of the scheduled appointments.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate for this vacancy displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category or higher. For more information about ICTAP eligibility please review the following link: applicants will be placed at the FPL if determined Well Qualified (WQ).

To receive priority consideration the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge skills abilities and competencies comparable to others who meet the competitive referral criteria for the specific position.

New employees to the Department of Defense (DoD) will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify including your rights and responsibilities visit

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC