Operations Coordinator

Job Description

Job Description

We are looking for an organized Operations Coordinator to support daily business functions across three clinics. This contract opportunity has the potential to become permanent and is ideal for someone who can balance human resources support, accounting activities, and general administrative coordination in a growing healthcare environment. The person in this role will help keep employee processes, financial tasks, and operational reporting running smoothly while contributing to broader team efficiency.

Responsibilities:
• Coordinate employee lifecycle activities, including onboarding new team members and managing offboarding steps for departing staff across multiple clinic locations.
• Prepare and maintain operational reports to support leadership with accurate updates on workforce, administrative, and financial activities.
• Process payroll from start to finish for a multi-site employee population, ensuring timely and accurate payment administration.
• Support accounts payable work by entering vendor invoices, tracking payments, and helping maintain organized financial records.
• Assist with accounts receivable and payment-related activities, including collecting payments and arranging financing options for services when needed.
• Provide administrative support for day-to-day office operations, helping teams stay organized and responsive as business needs evolve.
• Contribute to project coordination efforts tied to practice growth, helping manage tasks, timelines, and follow-up actions.
• Help monitor operational risk areas and resolve account-related issues with attention to accuracy, compliance, and service quality.• Experience supporting a combination of operations, human resources, accounting, and administrative functions in a fast-paced environment.
• Working knowledge of full-cycle payroll processing and employee onboarding practices.
• Familiarity with accounts payable, accounts receivable, vendor invoice entry, and payment processing.
• Ability to prepare reports, maintain accurate records, and manage multiple priorities across several locations.
• Strong problem-solving skills with experience handling account resolution and addressing operational issues effectively.
• Comfort using business systems and software tools, including experience with Encompass or similar platforms.
• Excellent organizational and communication skills, with the ability to support teams in a growing organization.