Compliance Administrator

Senior Compliance Administrator

The Senior Compliance Administrator will monitor, review, update, develop, communicate, and implement HR policies, practices and procedures that ensure company, state, and federal compliance across all Empire's territories. The role will validate internal practices and documentation and ensure compliance with state and federal records retention and reporting requirements. Stay abreast of compliance trends and legislation that impact Empire as a state and Federal Contract employer in Arizona, California, and Nevada. Prepare and execute audits; report findings; recommend and implement solutions. Drive awareness and compliance of Key Stakeholders through communication, training initiatives and tracking metrics.

Essential Functions

• Responsible for the company's Affirmative Action, OFCCP and Department of Labor (DOL) plans/programs, ensuring compliance, timely agency reporting, filing and data accuracy.
• Maintain up-to-date knowledge of current legislature and DOL laws and practices as they apply to our multi-state territory.
• Partner with appropriate legal counsel/advisor on compliance reporting and processes.
• Work and communicate cross-functionally, across entire territory, to ensure consistent practices and data reporting meet company and compliance guidelines.
• Responsible for coordinating, executing, and monitoring the employee(s) process for obtaining security clearances for specific client job sites.
• Maintain Employment required postings at all locations to comply with Federal, State, and Local standards.
• Administer and oversee the company drug testing program; primary contact for vendor(s); maintain records; manage mandatory follow-ups; partner with HRBPs and leaders.
• Execute required and time-sensitive training and surveys necessary for maintaining compliance across all agencies i.e., Harassment Prevention, Disability Survey, Veteran survey, etc.
• Evaluate existing company procedures to ensure data procedures are being followed properly. Make recommendations on system improvements, internal policy procedures, changes, efficiencies based on data to better align with regulatory compliance procedures.
• Communicate confidential compliance issues to privileged individuals and keep leaders informed of critical events; communicate compliance priorities cross-functionally.
• Work safely at all times. Adhere to all applicable safety policies. Comply with all company policies, procedures, and standards.

Additional Responsibilities

• Utilize selected technology & processes to ensure efficient and streamlined results and delivery of services.
• Prepare ad hoc statistical reports as needed.
• Partner with HRIS, Staffing and Training to export data needed for audits and reporting; educate/train leaders on compliance requirements.
• Identify and resolve problems in a timely manner and gather and analyze information skillfully.
• Work within and promote corporate values.
• Leads special projects as assigned and performs other duties and special requests as needed.
• Occasional travel required.

Knowledge Skills and Abilities

• Strong knowledge of human resources policies and practices, state and federal government regulations and compliancy requirements i.e., DOL, OFCCP, AZ, CA, and NV state law; etc.
• Strong computer literacy to learn and navigate various HR systems and applications, proficiency in
• Ability to analyze data and prepare reports and metrics.
• Strong interpersonal skills sufficient to communicate with internal departments and higher management.
• Ability to perform duties with speed and accuracy without immediate supervision, self-direct day to day work priorities.
• Must adhere to safety policies and procedures at all times.

Education and Experience:

• High school diploma or General Education Degree (GED) or equivalent.
• Bachelor's degree in business/related field and/or equivalent of experience.
• Minimum of 7 years of Human Resources experience; 3 years of demonstrated experience with OFCCP, DOL and state employment law reporting requirements.
• HRCI Certification [PHR/SPHR/GPHR] preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, use hands, and talk or hear.
• The employee frequently is required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel.
• The employee is occasionally required to lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.
• If on an occasional basis, employees perform duties that Empire in good faith believes could affect the safety or health of the employee performing the task or others, then their role would be classified as working in a Safety-Sensitive Position.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; and outside weather conditions.
• The employee is occasionally exposed to wet and/or humid conditions, extreme cold, and extreme heat.
• The noise level in the work environment is usually office moderate.

Empire Southwest is an equal opportunity employer. We evaluate applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.