HR Specialist - Payroll, Timekeeping & HRIS

Job Description

Job Description

Join the Human Resources Team at Midstate Radiology Associates (MRA) as a Full Time Payroll, Timekeeping, & HRIS Specialist.

Position Schedule: Mon - Fri, 1st Shift (typically 8:00 AM - 4:30 PM) . The ideal candidate will be flexible to occasionally adjust schedule based on departmental needs. 

Location: On-Site in Wallingford, CT , with potential for hybrid work (3 days on site per week) after completion of 90-days. 

You must be located in commuting distance to Wallingford, CT to be considered for this role.

For complete listing of all open positions, visit -opportunities

Compensation: MRA offers competitive starting compensation based on qualifications and experience.

The annualized salary for this position will be between $62,400 - $82,700.

Job Summary: 

The HR Specialist performs daily functions of the Human Resources (HR) department under direction of the HR Director. The HR Specialist takes responsibility for specific HR functions, as assigned, and performs day-to-day tasks assigned to other HR Specialists as required. 

Key Accountabilities:

Payroll, Timekeeping, & HRIS

• Process weekly payroll and oversee timecard processing. 
• Develop and generate weekly timecard reporting to monitor compliance with established timekeeping policies and procedures. Identify discrepancies and coordinate corrective action with managers as needed. 
• Communicate payroll, timekeeping, and tax updates to employees and management. 
• Educate employees and managers on established payroll and timekeeping policies and best practices. Create and distribute informational materials to promote understanding and compliance.
• Answer questions regarding paychecks, withholding tax issues or wage adjustments from employees and help troubleshoot possible issues with pay.
• Manage unemployment claims and process employment verification requests. 
• Administer wage garnishments, including processing orders, maintaining accurate payroll deductions, ensuring compliance, and coordinating required communication and documentation.
• Coordinate and complete employee termination tasks and checklist, including HRIS updates, final pay and benefits coordination, required notifications, and maintenance of accurate employment records. 
• Coordinate and administer year-end payroll processes, including payroll reconciliation, verification of employee earnings and deductions, preparation and distribution of tax documents, and required year-end reporting and communications.
• Administer employee time-off tracking within the HRIS, including maintaining accurate leave balances, processing adjustments, monitoring accruals and usage, and resolving discrepancies in accordance with established policies and procedures.
• Implement, maintain, and review payroll-processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, taxes, and other deductions.
• Lead the configuration, integration, and optimization of HRIS with core HR processes.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Complete HRIS auditing to maintain data validity, identify problems and implement corrective action sharing findings with other HRIS practitioners. 
• Maintains knowledge of trends and developments in HRIS providers, vendors, and technology. 
• Provides technical support, troubleshooting, and guidance to HRIS users.

Other Duties

• Assist in development, communication, and implementation of HR policies. 
• Maintain updated documentation of internal HR procedures and workflows. 
• Ensures compliance with all processes and maintains a high level of confidentiality at all times.
• Promote HR programs, assist with coordination of HR events, and participate in company events as necessary.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Performs other duties as assigned.

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Qualifications Guidelines:

  Education Required: 

• High school diploma or equivalent.
• Bachelor’s degree in Human Resources, Business Administration, or related field required.
• A minimum of 3-5 years of Human Resources experience required. 
• SHRM-CP certification is desirable. 

Knowledge, Skills, & Abilities:

• Self-starter with drive and energy, strong interpersonal skills and a team-centric and collaborative way of working.
• Knowledge of employment-related laws and regulations.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.
• Excellent verbal and written communication skills. 
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and meet deadlines.
• Ability to act with integrity, professionalism, and confidentiality.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times. 
• Must be able to access and navigate each department at the organization’s facilities.

The ideal candidate will excel in accuracy, organization, and analytical thinking. Success in this position will depend on strong problem-solving abilities, technical proficiency, attention to detail, and experience working with ADP or comparable HRIS systems. The ideal candidate must be able to effectively research issues, troubleshoot challenges, and quickly learn new systems and processes. Strong communication skills and the ability to maintain confidentiality will be essential.

Our team at Midstate Radiology Associates benefits from a diverse workforce and we welcome anyone to apply: 

Midstate Radiology Associates is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

To learn more about Midstate Radiology Associates, including more information on employee benefits and our company culture, please visit our website:

Shift Schedule: Mon - Fri, 1st Shift (typically 8:00 AM - 4:30 PM).
Scheduled Weekly Hours: 40