Administrative Assistant

Pennybacker is seeking a highly organized, detail-driven Administrative Assistant to support select members of our leadership team in our Austin headquarters. This role is designed for an experienced administrative professional who excels at juggling multiple priorities, creating order amid complexity, and operating with discretion at the highest level. While this position supports several leaders, it reports directly to Pennybacker’s Assistant to Leadership, providing opportunity to collaborate with two seasoned Executive Assistants. Pennybacker is a real asset private equity firm investing in select growth markets across the United States. Our reputation for performance, integrity, and long-term partnerships has earned the trust of leading institutional investors and family offices. This is a fast-paced, high-impact role that demands exceptional organizational skills, proactive communication, and the ability to seamlessly manage competing demands—all while maintaining accuracy, professionalism, and confidentiality. If you take pride in building systems that help executives operate at their best, thrive while multitasking at the highest level, and enjoy being a trusted administrative partner within a collaborative team, we encourage you to apply. Why Pennybacker Work closely with senior leadership at a highly respected private equity firm Join a small, collaborative administrative team where excellence and precision are valued Contribute meaningfully in an in-office environment built on integrity, trust, and high performance Please note: This position is fully on-site in Austin, Texas. Remote or hybrid work is not available. Key Responsibilities Manage multiple complex and ever-changing calendars, coordinating internal and external meetings with precision and foresight Support multiple leaders simultaneously while maintaining clear priorities and alignment with the Lead Administrator Coordinate domestic travel, including itineraries, accommodations, and detailed logistics Submit accurate, timely expense reports in accordance with firm policies Prepare meeting materials, agendas, briefing documents, and follow-up items Draft, edit, and manage correspondence, reports, and presentations with exceptional attention to detail and confidentiality Support special projects, track action items, and ensure initiatives are carried out to completion Serve as a reliable point of coordination between leadership, internal teams, and external vendors and clients Maintain absolute confidentiality regarding sensitive company information, strategic initiatives, and personnel matters Qualifications 6+ years of administrative assistant experience, ideally within professional services, finance, or an investment environment Proven ability to support multiple senior leaders simultaneously Exceptional organizational skills with a demonstrated ability to manage competing priorities and shifting deadlines Strong written, verbal, and interpersonal communication skills High level of discretion and experience handling sensitive and confidential information Proactive, resourceful, adaptable, and calm under pressure Team-oriented mindset with a willingness to step in and support where needed Flexibility to work extended hours during peak periods, including occasional early mornings or evenings Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Strong working knowledge of office systems, equipment, and administrative best practices Bachelor’s degree preferred or equivalent professional experience Application Process To be considered for this position, please take the following steps: 1 Email your resumé and contact information to View email address on click.appcast.io (for Austin openings) or View email address on click.appcast.io (for Denver openings). The behavioral assessment should take less than 10 minutes to complete. It is not a test, and there are no right or wrong answers. Note that we are not accepting new recruiter relationships at this time. Messages from recruiters will be deleted. #J-18808-Ljbffr