AP Office Secretary - WJH

PRIMARY PURPOSE:

Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.


QUALIFICATIONS:

Education/Certification


High school diploma or GED

Special Knowledge/Skills


Proficient typing, word processing, and file maintenance skills


Effective organizational, communication, and interpersonal skills


Ability to use personal computer and software to develop spreadsheets, databases,


and do word processing


Knowledge of basic accounting principles

Minimum Experience


Secretarial experience, preferably in public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

Records, Reports, and Correspondence


Prepare written correspondence forms, schedules, or reports using typewriter or


personal computer.


Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and


campus communication as requested, using typewriter or personal computer.


Maintain a daily teacher attendance log and records for substitute teachers.


Monitor and process personnel time records including leave requests and reports.


Compile information and submit to central office.


Maintain a log of visitors to school.


Maintasin school calendar of events.


Schedule meetings and appointmnets and maintain calendar for principal.

Reception and Phones

Assist students, teachers, and parents as needed.


Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

Maintain physical and computerized files including inventory of school and office


supplies, mailing lists, student records, visitor logs, and office communication.


Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

Receive, store, and issue supplies and equipment.


Perform routine bookkeeping tasks including simple arithmetic operations to maintain


campus budget records.


Prepare and make cash deposits for activity account(s). May be responsible for


maintenance of activity checkbook(s) and ledger(s).

Other

Sort, distribute, or deliver mail and other documents.


Administer medication to students, check temperatures, and notify parents of student


illness in nurse' s absence.


Maintain confidentiality.


Attendance is an essential job function.


Perform other duties as assigned by the immediate supervisor.