Executive Administrative Assistant

A client of Innova Solutions is immediately hiring for an Executive Administrative Assistant. Location : Waltham, MA 02451 Schedule : Monday-Friday, 7:00 AM - 4:00 PM Duration : 3 month temporary role JobDescription: Innova Solutions is seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership with day-to-day operations, expense management, meeting coordination, and travel logistics. This role requires strong attention to detail, excellent communication skills, and proficiency in Microsoft Office tools-especially Excel, PowerPoint, and Teams. As an Executive Administrative Assistant, your key responsibilities will be : Expense Management : Track, reconcile, and submit expense reports; ensure timely approvals and compliance with company policy Meeting Coordination : Schedule internal and external meetings, manage calendars, prepare agendas, and capture action items Travel & Logistics : Book domestic and international travel, manage itineraries, and coordinate transportation and lodging Document Preparation : Create and format PowerPoint presentations, reports, and executive summaries with consistent indentation and layout standards Data Handling : Maintain and analyze spreadsheets in Excel; generate reports and dashboards as needed Communication & Collaboration : Serve as a liaison across departments using MS Teams for messaging, file sharing, and virtual meetings Office Support : Assist with general administrative tasks, including filing, ordering supplies, and maintaining organized records Qualifications: 3+ years of experience in executive or administrative support Proficiency in Microsoft Excel , PowerPoint , and Teams Strong organizational and time management skills Excellent written and verbal communication Ability to manage multiple priorities in a fast-paced environment Discretion and professionalism when handling confidential information PAY RANGE AND BENEFITS: Pay Range*: Between $65 - $80K per year * Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc. Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP). ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields. Recent Recognitions: Named One of America's Best Employers for New Grads by Forbes (2024) Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025) One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024) One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics) Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023) One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024) AWS Advanced Tier Services Partner with 100+ certifications Website : Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at and earn $250-$1,000 per referral. Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at View email address on click.appcast.io or View phone number on click.appcast.io. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws. Thank You! Team Innova Solutions