Project Coordinator

Job Description

Job Description

Job Title:  Project Coordinator
Location:   White Plains, NY, 10601
Duration:   12 Months
Pay Range:    $35 - $40 per hour
Hybrid - 3 days onsite every week

Project Overview
The Project Coordinator supports the daily activities of the Business Unit and contributing to the successful implementation of projects and initiatives. Under the guidance of the Business Unit Director, the Project Coordinator assists in daily activities , project planning, coordination, documentation, and communication. This position offers an opportunity for growth and learning within the organization.

Job Functions & Responsibilities

• Documentation and reporting: Maintain project documentation, including meeting minutes, progress reports, and project timelines/schedules.
• Ensure timely reporting of project milestones to stakeholders.
• Communication and collaboration: Facilitate effective communication between cross-functional team members, stakeholders, and vendors.
• Coordinate meetings, prepare agendas, and ensure follow-up actions are taken.
• Quality assurance: Monitor project deliverables and ensure they meet defined quality standards.
• Assist in conducting quality reviews and implementing corrective actions when necessary.
• Resource coordination: Assist in resource allocation and tracking.
• Coordinate with different teams and departments to ensure the availability of resources required for the project.
• Research and analysis: Conduct research (quantitative & qualitative), under management guidance, on project-related topics and contribute to data analysis for informed decision-making.
• Content development and management: Assist internal stakeholders to develop and manage content for business-related intranet sites.
• This includes updating content, ensuring its relevance and accuracy, and organize information in a user-friendly manner.
• Ad hoc support: Assist the Business Unit head and Project Manager with various tasks, such as preparing presentations, organizing project-related events, managing project-related documentation, calendar and travel requests .

Skills

• Proficient in Microsoft office programs including Excel, Power BI, Word, PowerPoint & Outlook.
• Communication skills: Strong verbal and written communication and presentation skills to effectively interact with team members, stakeholders, and vendors.
• Proficient in Microsoft office programs including Excel, Power BI, Word, PowerPoint & Outlook.
• Organizational skills: Ability to prioritize tasks, manage multiple deadlines, and keep project documentation and files well-organized.
• Attention to detail: Meticulous in documenting project information, tracking progress, and identifying potential issues.
• Problem-solving skills: Ability to analyze situations, identify solutions, and make recommendations for resolutions when faced with challenges or obstacles.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain strict confidentiality.
• Respect for privacy and the ability to adhere to confidentiality protocols and policies.
• Analytical and Quantitative Aptitude: Demonstrates the ability to analyze data, perform basic quantitative analysis, and interpret information to support decision-making.
• Willingness to learn and further develop analytical skills.
• Research: The ability to gather relevant information and analyze data to support project-related activities and present research findings in a clear and concise manner.

Education & Certifications

• Bachelors