Assistant Project Manager

Assistant Project ManagerUnder the general direction of the Project Manager, the PMO Specialist provides diverse project management support functions for design, construction and modernization projects. Oversee and maintain project files, post changes to drawings and specifications, manage and track correspondence between the owner, architect and the contractor, and distributing reports. Serve as a backup to the Project Manager and participate directly in Project Management initiatives in the absence of the Project Manager. Assist in the assembly of weekly departmental reports for executive management and master schedule development, supervise preparation of project budget reports, assist in activity tracking and expediting, and work on special assignments as needed.Essential Functions and ResponsibilitiesMaintain all contract and project files, including posting changes to drawings and specificationsDevelop standardized departmental project management means and methods as they relate to schedule, budget, cost accountability, contract administration and other project related requirementsAttend and facilitate project meetings when needed. Publish meeting minutes following each meetingDevelop and document specific process flows and procedures relating to bid and award contract development and the design and construction processProvide operational and procedural support to ensure all consulting, design and/or construction projects assigned are executed in accordance with established departmental means and methodsAssist the Project Manager in the assembly of data for preparation of project status reports. Ensure data integrity, monitoring and compliance of project dataSupervise preparation of detailed budget and cost tracking reportsKey CompetenciesCommunication Proficiency (oral and written) Relationship Management Problem Solving/Analysis Team OrientationImportant EducationA high school diploma is required. A Bachelor's degree with a major in architecture, engineering, building construction or other related technical area is preferredImportant ExperienceA minimum of 2-3 years of prior work experience in architecture, construction or project management field is preferredAdditional Eligibility QualificationsPossess a working knowledge of construction and contract administration means and methods, and have the ability to assist in the implementation of these proceduresPossess the ability to develop positive working relationships with peers and senior management across departmental lines, local government officials, and members of the business communityStrong written and verbal communications skillsExcellent facilitation skills for meetings with senior management and contractorsAbility to assist in the coordination, development and implementation of construction, architectural/engineering and consultant type contractsPossess above average analytical and quantitative skills, with the ability to read, interpret, and develop schedules, claims analysis, statistical report and calculations as requiredBasic knowledge of generally accepted accounting and budgeting practicesAbility to read and interpret construction plans and specificationsStrong proficiency with MS Office Suite (MS Word, Excel and PowerPoint)Work EnvironmentThis job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for period of a time; and extend hands and arms in any direction.AAP/EEO StatementC&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, C&W takes affirmative action to ensure that applicants are employed and employees during employment are treated without regard to any of these characteristics. Discrimination of any type will not be tolerated.