Student Engagement and Executive Support Coordinator

Job Description

Job Description

The Student Engagement and Executive Support Coordinator is responsible for planning, coordinating, and executing student programs and events while providing high-level administrative support to the Office of Student Affairs and Community Engagement. This role ensures the successful delivery of student engagement initiatives by managing event logistics, coordinating professional development funding requests, and supporting office operations. The position also serves as executive support for an Associate Dean by managing complex calendars, coordinating travel, processing expense reports, and assisting with research-related submissions and administrative projects.

Key Responsibilities

* Plan, coordinate, and execute student programs, workshops, and special events.

* Manage event logistics, including scheduling, vendor coordination, communications, and on-site support.

* Process and track professional development funding requests.

* Provide executive administrative support to the Associate Dean, including managing a complex calendar and scheduling meetings.

* Coordinate domestic and international travel arrangements and prepare travel itineraries.

* Process expense reimbursements and maintain accurate financial documentation.

* Support the preparation and submission of research products, reports, and other administrative documents.

* Track project timelines and provide status updates to leadership.

* Maintain organized records and ensure timely completion of administrative tasks.

* Collaborate with faculty, staff, students, and external partners to support departmental initiatives.

Required Qualifications

* Experience coordinating programs, events, or projects.

* Strong event planning and organizational skills.

* Experience managing multiple projects and competing priorities.

* Ability to manage complex executive scheduling and administrative tasks.

* Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.

* Excellent written and verbal communication skills.

* Strong attention to detail and problem-solving abilities.

Preferred Qualifications

* Experience supporting professional, higher education, or medical education programs.

* Experience with budget tracking, expense management, and vendor coordination.

* Experience preparing project updates, reports, and status reports.

* Ability to work independently while managing multiple deadlines in a fast-paced environment.

Ideal Candidate

The ideal candidate is highly organized, customer-focused, and adaptable, with the ability to balance student-facing event coordination and executive-level administrative support. They are proactive, detail-oriented, and thrive in a collaborative environment while managing multiple priorities with professionalism and discretion.

Benefits

Benefits include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

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Pay Details: $28.00 to $32.00 per hour

Search managed by: Michelle Schiller

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.