Administrative Associate IV

Administrative Associate IV

Texas A&M University - Corpus Christi

PURPOSE

This position is designed to contribute to a collaborative administrative team that provides consistent coverage and high-quality service to the College of Liberal Arts. Responsibilities are shared and rotated among administrative associates to facilitate cross-training, maintain operational flexibility, and promote balanced workloads.

DESCRIPTION

Functional Area 1: Academic & Faculty Support

Percent Effort: 25%

• Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.
• Faculty administrative communications including missed class day postings
• Academic/administrative deadline tracking
• Other academic administrative processes as assigned
• Assists with adjunct hiring
• Assist with faculty domestic travel

Functional Area 2: Events, Travel & Operations

Percent Effort: 25%

• Assist with the coordination of events and special events
• Assist with faculty foreign travel/Guest travel/Emburse
• Schedule rooms in Astra for special events and classes
• Submit work orders for maintenance
• Schedule meetings and maintain calendars for the college and shared conference room
• Hire, train, evaluate, and supervise department student workers

Functional Area 3: Financial Support

Percent Effort: 25%

• Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.
• Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy
• Oversees office supply ordering
• Assists with account activity/balance tracking for departments
• Assists in processing student awards and tracking account balances
• Assists with student travel/Emburse

Functional Area 4: Shared responsibilities

Percent Effort: 25%

• Front-line point of contact for the college to include greeting and answering calls
• Assists with general inbox coverage and general administrative requests
• Assists with syllabi review
• Assists with Interfolio
• Provides cross-coverage for various administrative support tasks

QUALIFICATIONS

• High School Diploma or GED
• Four (4) years of related experience
• Advanced skills in Microsoft Office Suite
• Excellent written and verbal communication skills
• Positive attitude
• Ability to work independently and efficiently with minimal supervision
• Ability to work in a fast-paced environment

PREFERRED QUALIFICATIONS

• Two (2) years of office management experience

SALARY: Up to $17.50/Hourly

Up to $36,400/annually, approximately

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

INSURANCE:

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university:
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement :

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off :

• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.