Administrative Assistant

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a highly organized and detail-oriented administrative professional to provide broad support in the areas of meeting coordination, operational activities and general administrative tasks across multiple departments.

This position does require a minimum of an Associates Degree.

Hybrid work schedule with two days remote optional (Monday & Friday) and three days mandatory in office work (Tuesday-Thursday).

Responsibilities:

Provide meeting support to operational and board committees as assigned:

• Responsible for all aspects of meeting planning, scheduling, catering, and logistics
• Create, compile, organize, post and distribute meeting materials

Provide general administrative support to leadership team members in multiple departments as requested:

• Manage calendars, travel arrangements, travel reimbursements, conference registrations, and related administrative activities, etc.
• Prepare PPT presentations, correspondence, reports; proofread and edit
• Support project timelines to ensure deadlines are met
• General printing, copying, filing, shredding activities
• Compile monthly AMEX documentation and required management approvals
• Provide back-up support for the Accounts Payable check payment process

Facilities and Space Planning Support

• Support the management and tracking of facilities requests
• Provide assistance with the tasks and activities of the Facilities and Space Planning group
• Assist with onsite employee activity logistics

Other duties as requested

Qualifications:

• Associate’s degree, bachelor’s degree preferred
• Minimum of 3 years experience in administrative support roles
• Experience with Zoom or Microsoft Teams preferred
• Proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint
• Strong time management and organizational skills
• Strong written and oral communication skills
• Ability to work some evenings and weekends