Administrative Assistant

Join Inframark: Leading the Way in Water Management

Inframark's Operations and Maintenance team is an award-winning team that delivers cutting-edge water, wastewater, and public works services to municipalities, utility districts, and industries. We are dedicated to supporting our employees as well as protecting the environment and the communities we serve. You would be empowered to thrive in a dynamic, supportive, and innovative environment. Take the next step in your career and join us at Inframark.

Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.

Job Function/Purpose

The Administrative Assistant provides essential administrative support to ensure the office's efficient operation. This role supports managers and employees through various organizational, communication, and project management tasks.

Responsibilities

• Answer and direct phone calls.
• Assist guests, clients, and customers.
• Perform general office duties such as copying, filing, mailing, and faxing.
• Schedule meetings and book conference rooms.
• Coordinate catering for events.
• Prepare and edit correspondence, reports, and presentations.
• Maintain and update office records, databases, and filing systems.
• Handle confidential and sensitive information with discretion.
• Assist with budget preparation, financial reporting, and expense tracking.
• Provide support for special projects and events, including coordination and logistics.
• Serve as a point of contact for internal and external stakeholders.
• Perform advanced office duties such as answering phones, greeting visitors, and managing office supplies.
• Train and supervise junior administrative staff as needed.
• Other duties as assigned.

To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.