Sr. IT Asset Management Consultant

Sr. IT Asset Management Consultant

Location: Chicago, IL

Length: 6+ months

Shift: Hybrid/Onsite (3-4 days)

Interview: Onsite Face-to-face

Primary Skills: Asset Management, Workday, ServiceNow, Configuration Management Database

Essential Duties & Responsibilities:

• Performs a combination of duties in accordance with departmental guidelines
• Collaborates directly with Technical Leads/team, Procurement and Suppliers for end-to-end IT hardware/software lifecycle management, contract management, and vendor relationship management
• Leads/coordinates technical meetings, gathers quote requirements for IT hardware/software purchases and renewals, submits PO requests and financial tracking/reporting/updates for purchases/renewals (including budget creation, forecast updates, invoice approvals, etc.) on time and within budget
• Researches/gathers hardware/software data from multi-systems for previous contracts (financials, POs, invoicing, entitlements, etc.)
• Keeps all related hardware/software documentation updated - reporting, CMDB updates, etc.
• Schedules, runs and participates in Technical/Supplier meetings, documents/distributes meeting notes/action items, sets up follow-up meetings, drives open action items to closure
• Submits contracts for purchases/renewals/POs into Workday
• Tracks IT hardware/software end of maintenance dates to initiate upcoming renewals
• Researches software entitlements and works with appropriate team to identify/resolve license compliance issues, CMDB updates, etc.
• Researches and resolves hardware questions, issues, CMDB updates, etc.
• Oversees and/or processes various financial related reports
• Proactively/clearly communicates issues and appropriately escalates
• Reviews and approves vendor invoices, researches vendor invoice issues, identifies and implements operational process efficiencies
• Exhibits and promotes collaboration and knowledge sharing
• Runs cross functional team meetings
• Meets and communicates with Suppliers
• Prepares leadership reports/presentations and communicates with senior leadership
• Must have project management type skillsets - detail-oriented, able to multi-task, follow-up, problem solving, etc.

Skills, Knowledge & Abilities:

• IT Technical experience/background in multiple IT disciplines IT Contract Management/Procurement - specifically IT Hardware/Software/Services purchases, maintenance, renewal quotes, negotiating, POs, etc.
• Knowledge/experience working with IT Hardware, Software, Service Providers
• Financial Management Background (Budgeting, Forecasting, Invoicing)
• Business Operations
• Project Management Skillsets (detail oriented, multi-task, problem solve, analysis, lead teams, guidance, documentation, process oriented etc.)
• Microsoft Office Tools - Excel/Word/Teams/etc.
• Asset Management
• Workday
• ServiceNow
• Configuration Management Database
• Excellent Communication Skills, including at Senior Leadership/Executive Levels Interpersonal skills working across cross-functional teams Experience identifying and implementing Operational Efficiencies

Education & Experience:

• Bachelor's degree in a related discipline such as Information Technology, Business, PMP and/or equivalent IT work experience.
• Minimum of ten years of hands on related work experience within multiple areas of IT including IT Operations Support (Data Center, Systems, Networking, End User Computing, etc), with specific experience including IT hardware/software quoting, purchases, contracts, POs, invoices, financial management (budgeting/forecasting), project/program management, asset management (hardware & software), CMDB tool updates (hardware & software), software licensing/entitlements, IT hardware, IT hardware and software purchases and maintenance tracking/renewals, etc.