OFFICE ASSOCIATE

Job Requisition ID: 58289 Opening Date: 08/19/2026 Closing Date: 09/02/2026 Agency: Illinois State Police Class Title: OFFICE ASSOCIATE - 30015 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated Starting Salary $4,144 monthly; Full Range $4,144 - $5,429 monthly Job Type: Salaried Category: Full Time County: Madison Number of Vacancies: 1 Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code: This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Position Overview: The Illinois State Police (ISP) Division of Criminal Investigation is seeking a detail oriented and service focused Office Associate to join our team. The Office Associate serves as the FOIA Coordinator for Zone 6, managing all FOIA requests and responding to inquiries across mail, phone, and email within required deadlines. The role maintains specialized, confidential investigative records and supports Zone 6 as the Alternate LEADS Agency Coordinator. Additionally, this position provides front ‑ line office support, including receptionist duties, directing communications, and distributing incoming correspondence to staff. ISP encourages all those who qualify to apply! The Illinois State Police offers a robust benefit package including: Health, life, vision, and dental insurance. 12 weeks paid maternity/paternity leave. Pension Plan Deferred Compensation, and other pre-tax benefit programs. Employees earn twelve (12) paid sick days annually. Ten to twenty-five (10-25) paid vacation days based on years of service. Employees earn three (3) paid personal days pro-rated based on start date. Thirteen-Fourteen (13-14) paid state holidays annually. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Essential Functions Serves as the Freedom of Information Act (FOIA) Coordinator for Zone 6. Responds to mail, telephone, and email inquiries and retrieves documentation as appropriate and within specified time restraints. Prepares and maintains complex, highly specialized and confidential investigative records and reports. Serves as the Alternate LEADS Agency Coordinator for Zone 6. Functions as office receptionist, receives telephone calls and other communications directed to staff. Reads and distributes incoming correspondence. Performs other duties as required o r assigned which are reasonably within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of high school and two (2) years of office experience. Requires the ability to keyboard accurately at 45 wpm. Preferred Qualifications Prefers a minimum of two (2) years' experience of office practices, procedures and programs. Prefers a minimum of two (2) years' experience of composition, grammar, spelling and punctuation. Prefers a minimum of two (2) years' experience of basic mathematics. Prefers a minimum of two (2) years' experience of Microsoft Office Suite. Prefers ability to follow oral or written instructions. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance. Conditions of Employment Pass the Illinois State Police Background Investigation. Pass the Illinois State Police Drug Screening. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions. About the Agency The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety. Work Hours: Monday-Friday 8:30am-5:00pm Headquarter Location: 1100 Eastport Plaza Dr, Collinsville, Illinois, 62234 Work County: Madison Email: View email address on click.appcast.io Posting Group: Office & Administrative Support This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the “Apply” button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website. The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: View email address on click.appcast.io View email address on click.appcast.io