Special Services Administrative Assistant

Job Description

Job Description

Salary: $51,294-59,822

Department: Education
Reports to: Director of Special Services
Schedule: 12month position | 7:50am3:50pm (eligible for remote work 1 day/month with approval)

Position Summary

The Special Services Administrative Assistant provides essential administrative support to the Special Services team, ensuring efficient operations, compliance, and strong communication across the school community. This role supports student services (IEP/EL), coordinates meetings, and maintains accurate records.

Key Responsibilities

• Maintain accurate and confidential student records (IEP, EL, and compliance documentation)
• Coordinate and schedule meetings, including IEP meetings and department events
• Prepare materials, track action items, and record meeting notes
• Support communication with families, staff, and service providers
• Assist with reports, data entry, and tracking student information systems
• Manage office operations, supplies, and departmental logistics
• Support schoolwide routines, procedures, and emergency preparedness efforts
• Collaborate with school staff to ensure smooth operations and effective communication

Qualifications

• High school diploma required; associate or bachelors degree preferred
• Administrative experience (school or special education setting preferred)
• Strong organizational, communication, and multitasking skills
• Proficiency with Microsoft Office, Google Suite, and data systems
• Ability to handle confidential information with discretion
• Detailoriented and able to meet deadlines in a fastpaced environment

Candidates may click here to view the full job description and complete list of responsibilities.

Additional duties may be assigned based on school and student needs.