Special Assistant to the Director

Special Assistant to the Director (Administrative Assistant 3G)

Come join our team! Prince George's County Government provides a dynamic and inclusive workplace where employees can thrive, learn, and grow across its 30 diverse agencies, all dedicated to serving the County's residents with essential resources and services. Nestled just minutes away from Washington, DC, Prince George's County combines urban vibrancy with serene surroundings, offering an ideal setting to live, work, and enjoy life. The Prince George's County Government Office of Homeland Security (OHS) is currently seeking qualified applicants to fill a permanent full time Special Assistant to the Director (Administrative Assistant 3G) position, grade G24, within the Office of the Director.

This is a lead, professional position wherein the incumbent is responsible for performing advanced administrative work in support of the agency and the Director of the Office of Homeland Security (OHS). The incumbent will perform lead work in support of functional areas affiliated with administration, code compliance, emergency management, and public safety communications. The incumbent may supervise an administrative team of lower-level positions and work is evaluated based on contributions to operational effectiveness of the office.

The Office of Homeland Security (OHS) was developed as a result of legislation passed in 2003. This new agency incorporated critical emergency response entities that were previously part of other agencies. Public Safety Communications (PSC), which included all County 9-1-1, emergency dispatch and radio system support, had been part of the Office of Information Technology and Communications (OITC). The Emergency Management Division (EM) was within the Fire/EMS Department. EM and PSC were combined under the leadership of the Deputy Chief Administrative Officer for Public Safety/Director of Homeland Security, forming the Office of Homeland Security. The legislation and resulting changes to the Charter, spelled out the separate and distinct missions assigned to EM and PSC.

Examples of Work

• Plans, organizes, and oversees the coordination of personnel, programs, and projects in support of the OHS's strategic priorities and mission; serves as a key liaison among divisions and stakeholders to ensure effective communications, coordination, and timely execution of organizational objectives and initiatives.
• Prepares, coordinates and maintains a wide range of executive, operational and administrative documents, including reports, briefings, presentations, surveys, inventories, and incident-related materials; provides direct project and administrative support to the Director.
• Apply program analysis techniques to monitor performance, evaluate operational effectiveness, support strategic planning initiatives, identify trends, support decision making, and provide recommendations to leadership.
• Skilled in coordinating and disseminating timely, accurate, and professional communications related to public safety communications, emergency management and homeland security and code compliance/agency operations to support informed decision making and public awareness.
• Demonstrated ability to manage complex scheduling logistics and coordinate high-profile meetings, briefings, and engagements for the Director and senior leadership; Ensures seamless collaboration among internal divisions, elected officials, external partners, and other high-level stakeholders, while ensuring the effective prioritization of competing demands and organizational objectives.
• Proven ability to safeguard sensitive and confidential information with integrity, discretion and professionalism, while navigating matters of significant organizational, operational and strategic importance.
• Serve as a liaison between the Director and internal/external partners ensuring efficient communication and follow-through.
• Proven ability to represent the Director or serve as the Director's designee in high-level meetings with senior officials and executive-level stakeholders, effectively communicate and present information, and prepare accurate and comprehensive documentation of discussions, decisions, and action items.
• Demonstrated ability to anticipate operational needs and proactively address administrative challengers in a fast-paced, high demanding environment.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and related office systems, supporting executive operations through effective coordination, program tracking and organizational efficiency.
• Knowledge of government structure, operations, and administrative practices with demonstrated understanding of public safety systems and interagency collaboration.
• Ability to work a flexible and varied schedule, to include evenings, weekends, and on-call availability as needed, to support the Office of the Director with external presentations, speaking engagements, and OHS outreach and community initiatives.
• Manages administrative support functions for the Director's Office, including procurement of supplies and coordination of invoice processing to ensure timely and accurate payment and operational continuity.
• Skilled in coordinating facilities management functions for OHS locations, including key/building issuance and tracking, maintenance and repair requests, and coordination with facilities personnel to ensure a safe and secure work environment.

Qualifications

Minimum Qualifications Candidates must meet all minimum qualifications listed below to be eligible for additional consideration:

• Bachelor's degree from an accredited College or University in Liberal Arts, one of the Social Sciences, or Public or Business Administration; or field closely related to assignment/functional area for example Homeland Security, Emergency Management, Project Management, Public Relations.
• Two (2) years of progressively responsible administrative experience in government or business.
• An equivalent combination of education, experience and training which provide the required knowledge, skills, and abilities may be considered.

Preferred Qualifications

• Master's Degree in Business/Public Administration, Homeland Security, Emergency Management, Project Management, Public Relations or a closely related field.
• Two (2) or more years' experience providing high-level executive administrative support to senior leadership, such as director, assistant director or comparable executive in a public safety environment.
• Experience with government administrative processes such as procurement, budget support, personnel or records management.
• Experience working in a fast-paced, high pressure office requiring adaptability, prioritization, and independent decision making.
• Bilingual proficiency in Spanish preferred but not required.

Each application must include information that clearly demonstrates the above qualifications for this position. All information provided on your application form will be reviewed and verified for accuracy. Any inaccurate information, exaggeration of experience, false statements, or attempts to conceal information will be grounds for disqualification. For internal OHS/PSC applicants - any and all qualifying years of service, information and references to management/supervisory work MUST be supported by official paperwork submitted to and approved by OHRM.

Additional Information

Salary Range Transparency: The salary range listed in this announcement reflects the offer range for this position. Offers made within this range are based on qualifications, experience, and internal equity.

Tentative Interview Dates: The week of July 6th. Please note that interview dates are subject to change and only selected candidates will receive confirmation and additional details.

Job Location: 7915 Anchor Street, Landover, Maryland.

Conditions of Employment: Upon selection, the candidate must:

• Successfully pass thorough preemployment checks which may include reference checks, background investigations, motor vehicle background checks and drug screenings.
• Meet all training and performance standards and demonstrate proficiency as required by the agency.
• Wear and use agency protective apparel and equipment in the performance of their assigned duties.
• Be able to work nights, weekends, or rotating shift work when required.
• Be willing to serve as an essential employee as this is an essential public safety position. THIS IS AN ESSENTIAL POSITION. Essential employees are required to report during standard or non-standard hours as operations necessitate, or during emergencies, and are expected to report or remain at work when other County employees are granted Administrative Leave.

Selection Process (may include): 1. An evaluation and confirmation of training and experience and/or certifications 2. One or more interviews 3. Skills testing 4. A pre-employment Security-Sensitive background investigation 5. A pre-employment drug test and physical examination

Only online applications will be accepted

Eligibility to Work: Under the Immigration Reform and Control Act of 1986, an employer is required to hire only U.S. citizens and lawfully authorized alien workers. Applicants who are selected for employment will be required to provide and verify authorization to work in the United States without sponsorship. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S., only after an offer has been accepted and the Form I-9 is completed. For information on E-Verify, or if you believe the County has violated its E-Verify responsibilities, please contact the Department of Homeland Security (DHS) at View phone number on click.appcast.io or visit their website at dhs.gov/E-Verify.

INTERNAL APPLICANTS: If you are a current Prince George's County Government employee and seeking a promotion, in accordance with Section 16-200 of the Personnel Law, you have the right to appeal a rejection rating within five (5) working days of receiving