Estimation Administrator

Summary: Support the estimating department and ensure smooth and continuous flow of paperwork and documentation.

Organize and manage pre-bid documentation, subcontractors/suppliers and bid paperwork.

Lead by Example:

• Log all HVAC, Plumbing, Plan and Spec, Design Build and IPD projects for the Estimating Department.

• Manage the bid schedule.

• Update and manage SharePoint with all new bidding opportunities.

Build Lifelong Partnerships:

• Support/assist Estimating Department.

• Contact subcontractors and suppliers for all projects being bid.

Act with Integrity:

• Download drawings and specifications for each project as required.

• Manage all bid folders, including addenda, quotes, and ACI reports.

• Apply for surety bid bonds.

• Request reviews of insurance requirements and certificates of insurance for bids.

• Request review of safety aspects of bid.

• Forward subcontracts for review.

• Keep entire estimating group updated on all current information pertaining to the project they are bidding.

• Provide subcontractors and vendors with current bid information through the bid file-sharing software.

• Ensure all bid proposals are properly prepared and executed.

• Coordinate bid deliveries and arrange for a delivery driver.

• Create new estimating and project files on the server.

• Prepare post-bid and pre-award documents, as required.

Put People First:

• Support all Dyer branches with bidding efforts across all Dyer markets, including large capital, Process & Industrial, and

Special Projects opportunities.

• Notarize company documents.

Challenge the Ordinary:

• Assist estimators with bookmarking bid drawings, specifications, and front-end documents.

• Use AI tools or Bluebeam search functions to review front-end bid documents for language that may affect cost.

Education and/or Work Experience Requirements:

• Knowledge of bidding processes is preferred

• Proficiency with Bluebeam.

• Proficiency with Microsoft applications, including Outlook, Excel, and Word.

• Strong attention to detail.

• Clear and effective communication skills