Executive Assistant

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Our client, a leading global law firm located in downtown Houston, is seeking an Executive Assistant to provide dedicated administrative support to a group of partners within a fast-paced legal practice. This individual will manage complex calendars, travel arrangements, client communications, billing support, and a variety of administrative functions while serving as a trusted business partner to firm leadership. The ideal candidate will proactively anticipate needs, resolve issues before they arise, and consistently deliver a high level of service to both internal and external stakeholders. This is a collaborative, professional environment that values excellence, teamwork, discretion, and client service. This is a permanent position that is fully onsite and operates during standard business hours (8:30 am - 5:00 pm) with flexibility required.
Job Responsibilities:

• Provide dedicated executive support to assigned partners and maintain awareness of key priorities, commitments, and deadlines
• Manage complex calendars, scheduling, meeting coordination, and conference room bookings
• Coordinate domestic and international travel, including complex multi-city itineraries
• Prepare, review, and process expense reports and reimbursement requests
• Assist with time entry, billing administration, and compliance with client guidelines
• Coordinate client meetings, special events, conferences, and business development activities
• Maintain CRM data and support relationship management initiatives
• Prepare presentations, meeting materials, agendas, and client-facing documents
• Serve as a resource to administrative team members by sharing best practices and supporting process improvements
• Handle sensitive and confidential information with the highest level of professionalism and discretion
  Qualifications:
  • Minimum 5 years of Executive Assistant experience supporting senior leaders, partners, or attorneys
  • Prior law firm or professional services experience strongly preferred
  • Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel
  • Demonstrated expertise managing high-volume calendars and scheduling priorities
  • Experience coordinating complex domestic and international travel
  • Exceptional organizational, project management, and multitasking abilities
  • Strong written and verbal communication skills with outstanding attention to detail
  • Ability to exercise sound judgment, maintain confidentiality, and work effectively in a fast-paced environment
  • Proven ability to anticipate needs, solve problems proactively, and manage competing priorities
  • Professional presence with the ability to interact confidently with executives, attorneys, clients, and vendors
    
    
    1473063_1788469638
    To Apply for this Job Click Here