Contract Administrative Assistant

Job Type Full-time Description Why TransImpact? At TransImpact, we create innovative technology solutions that transform shipping operations and optimize supply chain efficiency. We are a rapidly growing SaaS company with a collaborative, results-driven culture built on innovation, flexibility, and high performance. Headquartered in Emerald Isle, NC, we combine a beachside vibe with a commitment to excellence. Our clients include some of the most recognizable names in the industry-and they trust us because we consistently deliver measurable impact. What's TransImpact Culture Like? Our Values Drive Everything We Do. The world changes, but our values remain constant. Since day one, TransImpact has been guided by five core principles: Work Ethic, Integrity, Professionalism, Passion, and Perfection . These values shape every interaction-whether with clients or colleagues-and every solution we create. At TransImpact, we believe happy employees create happy customers -and that synergy drives success for all. We foster a supportive environment built on generosity, humanity, and approachable leadership, helping every team member make a meaningful impact. We're proud of our culture and our commitment to giving back. Employees are encouraged to volunteer and engage in charitable work, with 20 hours of paid time dedicated to community service. Workplace Type: Hybrid if you live within 45 miles of our Emerald Isle, NC, or Independence, OH offices (Mon & Fri remote, Tue-Thu onsite). Otherwise, fully remote from one of the states we are registered in (AR, AZ, CO, CT, DE, FL, GA, ID, IL, KS, MI, MN, MO, MT, NC, NJ, NY, OH, OK, PA, SC, TN, TX, UT, WI, and WV). Work Hours: Standard hours: 8:00 AM - 5:00 PM ET. We value collaboration during core business hours but offer flexibility where possible. Travel: Travel will be up to 10% for team quarterly meetings. Compensation: We offer a competitive base salary + bonus and comprehensive benefits designed to support your well-being. Perks & Benefits Why You'll Love Working Here Generous Paid Time Off: Start with 3 weeks of PTO in your first year and enjoy 4 weeks in year two. Give Back: Up to 20 hours of Volunteer Time Off (VTO) annually to support causes you care about. Summer Fridays : Half-day Fridays during the summer (schedule permitting) for extra sunshine time. Flexible Work Options: Hybrid schedule available for team members within 45 miles of the office. Comprehensive Health Coverage: Affordable medical, dental, and vision plans for you and your family. Retirement Savings: 6% 401(k) match after one year-fully vested from day one of eligibility. Office Perks: Stocked snacks, drinks, fancy coffee, and even a putting green to keep things fun. About the Role TransImpact is looking for a Contract Administrator Assistant with 2-4 years of experience to join our Legal team. We are looking for someone with SaaS experience (legal industry preferred), who is organized, has excellent written and verbal skills, and enjoys problem-solving. The Contract Administrator Assistant reports directly to the Director of Legal Affairs regarding the contract lifecycle management of both clients and vendors of a transportation spend management SaaS company. This position works directly with Sales, Product, Finance, and IT Teams as an internal support to assist in the contractual relationship with clients and vendors. What Your Day-to-Day Will Include Drafting, reviewing, analyzing, modifying, and negotiating client agreements, non-disclosure agreements, statement of work, and other contracts with the support of senior team members. Experience in software, technology, and technology-related contract drafting and negotiating. Understanding of privacy laws, data protection, and regulatory compliance. Familiar with industry standards and best practices in SaaS and technology law. Work with other teams, such as finance and operations, on contract compliance issues. Contribute to the development of contract templates and the efficiency of the legal department. Daily management of incoming legal requests/tickets to ensure timely response to the sales team. Strong attention to detail to ensure professionalism and accuracy in contracts. Maintain legal files and compliance with proper execution protocol. Basic understanding of contract terms and conditions. Prioritize and manage fast-paced legal requests, and have the ability to interact with active sales team members to complete legal requests. Use template agreements. Obtain signatures via the e-signature platform. Manage legal information in the CRM and document management software. Strong analytical skills and attention to detail. Exceptional organizational, time management, verbal, and written skills. Ability to prioritize assignments, multitask, and adjust the daily schedule to meet internal and external client needs. Job responsibilities and any other duties needed to help drive our vision, fulfill our mission, and support our organization's values. What You Bring Bachelor's degree required. Paralegal training preferred. 2-3 years of previous experience as a contract administrator or related position, preferably with a focus on SaaS products Experience with CRM platforms (HubSpot), contract management platforms (DocuWare), electronic signature technologies, and JIRA Excellent analytical and critical thinking skills Able to work both independently and as part of a global team Experience in communicating with all levels of the organization. Willing to train but requires an ability to work well in a corporate setting with high standards for professionalism, confidentiality, and integrity. What We Value in You You're driven by purpose and want to contribute to something bigger than yourself. You treat everyone with respect. You communicate thoughtfully-both verbally and in writing-with clarity and confidence. You bring energy and urgency to your work, taking ownership of outcomes every day. You're a natural leader who builds strong, collaborative teams. You're goal-oriented and skilled at inspiring others to move forward together. Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa. Candidates must be US-based and reside in one of the following states: AR, AZ, CO, CT, DE, FL, GA, ID, IL, KS, MI, MN, MO, MT, NC, NJ, NY, OH, OK, PA, SC, TN, TX, UT, WI, and WV TransImpact is an affirmative action and equal opportunity employer (EOE) . Applicants will not be discriminated against because of race, color, creed, sex, sexual orientation, gender identity, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws. TransImpact is committed to providing access, equal opportunity, and reasonable accommodation for people with disabilities. To request a reasonable accommodation, contact the Human Resource Department, View phone number on click.appcast.io. AI Disclosure We use AI-assisted tools from LinkedIn and Paylocity to support recruiting tasks like resume searching and screening. These tools process information such as work history, education, skills, and interview responses, but they do not replace human judgment-final hiring decisions are made by people. We follow all applicable laws, including Title VII and the ADA, and our AI tools are not used in ways that cause unlawful discrimination. For questions about how your data is used or to request a reasonable accommodation, contact HR at View email address on click.appcast.io. Recruiting Fraud Alert: To all candidates: your personal information and online safety are top of mind for us. At TransImpact, recruiters only direct candidates to apply through our official career pages at Recruiters will never request payments, ask for financial account information or sensitive information like social security numbers. If you are unsure if a message is from TransImpact, please email View email address on click.appcast.io. Important Notice to Recruitment Agencies TransImpact partners exclusively with agencies on our Preferred Supplier List and does not accept unsolicited candidate submissions. Any candidates submitted without a formal assignment and signed agreement for a specific requisition, or outside of our defined recruitment process, will not be eligible for any placement fees-regardless of your standard terms and conditions. TransImpact will proactively engage agencies as needed and does not accept solicitation.