Executive Assistant I - 991992

Administrative Support

We are excited that you are considering joining Nova Southeastern University!

Nova Southeastern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southeastern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southeastern University.

Primary Purpose:

Provides high-level administrative support to Vice President and Assistant Vice President by collecting, organizing, and preparing reports, handling information requests, preparing correspondence and presentations, receiving visitors, arranging conference calls, coordinating complex events and scheduling meetings.

Job Category: Non-Exempt

Hiring Range: Commensurate with experience

Pay Basis: Hourly

Subject to Grant Funding? No

Essential Job Functions:

1. Responds to inquiries requiring in-depth understanding of work-area policies and procedures and resolves complex problems to ensure questions are answered and issues resolved timely.

2. Composes and edits internal and external complex communications to ensure professional communications.

3. Compiles and organizes documentation, develops and maintains electronic filing systems to ensure appropriate document retention.

4. Coordinates complex projects and communication materials; organizes high profile events, conferences and meetings to ensure a professional outcome.

5. Enters data and generates reports from NSU specific software systems to ensure accurate processing and record keeping.

6. Schedules meetings/appointments/events and coordinates travel to ensure timely scheduling.

7. Acts as a Human Resources contact with regard to position requests, processing, organizing, and maintaining employee personnel records, meets with applicants and employees, among others.

8. Responsible for fiscal administration processes such as budget preparation, adjustment or reconciliation of financial transactions.

9. Performs other duties as assigned or required.

Job Requirements:

Required Knowledge, Skills, & Abilities:

1. Advanced knowledge of MS Office, including Word, Excel, PowerPoint and Outlook; database and data entry skills.

2. Ability to interpret and explain guidelines, policies, and procedures.

3. Decision-making and problem solving skills.

4. Excellent organization and planning skills, including calendar and event management.

5. Excellent written and oral communication skills.

6. Information gathering and monitoring skills; including the ability to prepare reports, while maintaining confidentiality.

7. Takes initiative, is flexible, and provides great attention to detail and accuracy.

8. Possesses advanced computer skills and is able to train others.

9. Ability to assist management with the creation of PowerPoint presentations.

10. Ability to communicate effectively with others.

11. Ability to work cooperatively with colleagues and supervisory staff at all levels.

Physical Requirements / Working Conditions:

1. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.

2. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Certifications/Licensures:

Required Education: High School Diploma or Equivalent

Major (if required):

Required Experience: High School Diploma and four (4) years of experience providing support to the executive level.--OR--Associate's Degree and three (3) years of experience providing support to the executive level.

Preferred Qualifications:

Is this a safety sensitive position? No

Background Screening Required? No

Pre-Employment Conditions:

Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.