Administrative and Accounting Support Specialist

Job Description

Job Description

Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance
• 401(k) matching

Position: Administrative & Accounting Support Specialist

CH Management

Job Summary

CH Management is seeking a highly organized and detail-oriented Administrative & Accounting Support Specialist to serve as the centralized intake and support function for our multi-entity management organization.

This role supports administrative and accounting operations across multiple operating companies. The ideal candidate is process-driven, organized, and comfortable managing multiple tasks in a deadline-driven environment.

Key Responsibilities

Centralized Intake & Accounting Support

• Manage designated Accounts Payable email inboxes
• Receive, review, and route vendor invoices to appropriate accounting personnel
• Process vendor documentation (W-9s, setup forms, insurance certificates)
• Send and track vendor statement requests
• Ensure all documentation is saved properly 
• Perform data entry related to accounting and operational support
• Monitor for missing or incomplete documentation

Administrative Support

• Receive and distribute incoming mail
• Compile deposits for processing
• Maintain organized filing systems
• Assist with scheduling and general office coordination

Financial Support

• Assist with accounts payable and accounts receivable processes as needed
• Support pre-close documentation and reporting preparation
• Maintain accurate and timely recordkeeping

Qualifications

• 3–5 years of experience in administrative or accounting support roles
• Strong organizational skills and exceptional attention to detail
• Ability to manage high-volume documentation accurately
• Proficient in Microsoft Office (Excel and Outlook required)
• Experience with accounting software (QuickBooks preferred)
• Comfortable working within structured processes and deadlines
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills

What We’re Looking For

• Highly dependable and punctual
• Process-oriented and disciplined
• Comfortable working in a deadline-driven environment
• Able to manage multiple priorities without sacrificing accuracy
• Proactive communicator

Benefits

• Competitive salary
• Health, Dental, Vision, and 401K after 60 days
• Accrued PTO
• Paid holidays

CH Management is an Equal Opportunity Employer.