Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a busy legal team within an agriculture organization in Oregon. This Contract position will provide day-to-day administrative coordination, document support, and contract-related assistance during a leave coverage period expected to last at least two months.

Responsibilities:

• Provide administrative support by organizing documents, maintaining records, and assisting with daily office coordination.

• Review contracts and related materials for completeness, accuracy, and proper filing before routing them to the appropriate team members.

• Enter, update, and manage information in legal and administrative systems with a high level of accuracy.

• Assist with preparing, tracking, and maintaining contract documentation and other department records.

• Coordinate schedules, communications, and general support activities for a team of professionals.

• Learn and navigate legal software tools used by the department to support document management and workflow needs.

• Help facilitate onboarding-related in-office support to ensure a smooth transition into the role.

• Provide additional administrative assistance as needed to maintain continuity during the leave coverage period.

• Previous experience in an administrative support role, preferably in an office environment with contract or legal documentation exposure.

• Ability to read and work with contracts and other formal business documents with careful attention to detail.

• Proficiency in administrative office tasks, including document organization, recordkeeping, and data entry.

• Experience using software systems to manage documents, information, or workflow activities.

• Strong organizational skills with the ability to handle multiple priorities and maintain accuracy under deadlines.

• Clear written and verbal communication skills and the ability to work effectively with a detail-oriented team.

• Bilingual language skills are helpful but not required.