Program Support Assistant

Program Support Assistant We are seeking a highly organized and detail-oriented Program Support Assistant. The selected candidate will provide administrative and program support to multiple research units, ensuring efficient office operations and supporting scientific and management staff. Key Responsibilities Answer and direct telephone calls and greet visitors professionally. Schedule appointments, meetings, and maintain executive calendars. Coordinate meetings and prepare meeting materials. Prepare, edit, and distribute correspondence, reports, memos, emails, and other documents. Create, organize, and maintain electronic and paper filing systems. Process invoices and assist with bookkeeping and administrative accounting activities. Manage incoming and outgoing mail and office communications. Support event planning and administrative coordination. Assist management with routine office operations and special projects. Maintain accurate records while ensuring confidentiality and compliance with federal procedures. Required Qualifications Excellent organizational and time management skills. Strong written and verbal communication skills. Professional writing skills with strong grammar and attention to detail. Ability to work independently and make sound decisions. Strong collaboration and interpersonal skills. Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams). Basic accounting, bookkeeping, invoicing, and mathematical aptitude. Ability to quickly learn new software applications. Experience providing administrative or executive support in a professional office environment. Preferred Qualifications Experience supporting Federal Government programs or contracts. Experience working in research, higher education, or scientific organizations. Associate's or Bachelor's degree in Business Administration or a related field Mission Statement Softthink Solutions' mission is to drive continuous innovation in IT services by prioritizing product development and implementing trustworthy computing practices. Our focus on secure and reliable product delivery is backed by sound business practices and a commitment to the long-term satisfaction of our clients in every project, regardless of its size or complexity. Through our innovative solutions and dedicated team of experts, we strive to exceed our clients' expectations and set the standard for excellence in the IT industry. Vision Statement At Softthink Solutions, our vision is to be a trusted partner for our clients, empowering them to bring their ideas to life in the most efficient and effective manner possible. We are committed to using established best practices, industry-standard processes, and cutting-edge technology to deliver top-notch solutions that exceed expectations. Our goal is to be recognized as leaders in the industry for our innovative, reliable, and secure IT services and solutions, and to drive the success of our clients through every project we undertake. Softthink Solutions