Budget Officer

Budget Officer

This position exists to maintain large financial accounts, oversee major accounting functions, and coordinate the various phases of accounting services for divisions.

Responsibilities include:

• Prepares biennial budgets and annual operating budgets to meet agency needs and objectives by interpreting, analyzing, and distributing budget instructions and reports. Regularly reviews budgets for accuracy and for adherence to department policy and legislative intent.Develops and manages numerous financial reports through databases or data systems.Analyze budget amounts, expenditures to date, forecasted expenditures, and deviations from budget and spending levels.Audits and approves financial and budget documents.
• Serve as budget officer to agency divisions, as assigned by the budget director or CFO.
• Represents the Financial Services unit by developing and managing the agency-wide policies and procedures for reconciliation of financial transactions between the accounting software (SWIFT) accounts receivable module and each division's customer management system.
• Maintain appropriate controls over revenue accounts and complete routine reconciliations in conformity with sound accounting and financial controls.
• Provide support to the Financial Services unit management to ensure the effective operations of the unit and appropriate fiscal controls.
• Perform other duties as assigned.

Minimum Qualifications

• Two (2) years of accounting or financial management experience*
• Experience applying Generally Accepted Accounting Principles (GAAP) sufficient to interpret and apply them to accounting activities;
• Experience using accounting systems, such as the Statewide Integrated Financial Tools (SWIFT), or other private or governmental accounting system sufficient to analyze, interpret, reconcile, and audit complex financial data;
• Skill in data entry, spreadsheet, and word processing software, such as Microsoft Word and Excel, to create spreadsheets and other documents and accurately enter, maintain and report on data;
• Communication skills sufficient to draft correspondence, policies and procedures, write technical and legal reports, and communicate information to individuals or groups;
• Human relations skills to develop and maintain productive working relationships with diverse staff, stakeholders, and clientele; and
• Ability to communicate effectively with individuals with a wide range of backgrounds, who do not share the same culture, ethnicity, language, or other common experiences.

Preferred Qualifications

• Knowledge of statewide accounting systems/databases such as, OBIEE Warehouse, SEMA4, or SWIFT reporting tools sufficient to run ad-hoc reports and queries.
• Experience with State of Minnesota budget application systems.
• Ability to collect and analyze large volumes of financial transaction data.
• Ability to reconcile large volumes of data from multiple sources of information.
• Researching, analyzing, and explaining state and federal laws, policies, rules, regulations, and procedures as they relate to fiscal operations.
• Language skills other than English (Somali, Spanish, Hmong, Karen or ASL).

Additional Requirements

It is the policy that all final candidates submit to a background investigation prior to employment. The background check may consist of the following components: SEMA4 Records Check, Employment Reference Check, Criminal History Check, Driver's License Check, Social Security and Address Verification, Conflict of Interest Review, Education/License Verification.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at View phone number on click.appcast.io or email View email address on click.appcast.io. Please indicate what assistance is needed.