Administrative Manager SCFM and AAs

About Us

Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 16,000+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University's mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state.

The University of West Georgia offers a comprehensive total rewards package designed to support faculty and staff across multiple dimensions; health, wellness, financial security, and professional growth. Employees working at least 30 hours per week gain access to a range of health plans, including medical, dental, and vision, wellness programs, and robust retirement options through Georgia Teachers Retirement System (TRS), Optional Retirement Program, and voluntary 403(b) and 457(b) plans. Employees are granted 13 paid holidays and paid time off accruals and are eligible to participate in the University System of Georgia's Tuition Assistance Program. Fringe benefits include a variety of resources focused on employee physical, mental, financial, and social well-being through Acentra Employee Assistance Program in addition to personal financial advising with Captrust. UWG also offers exclusive discounts and special offers on entertainment, travel, and other products and services through the Perks at Work program, free access to the university recreation facility, discounted campus dining options, and more!

Living in Carrollton, "The City of Dreams," offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region.

At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus.

The city embraces the University's students, faculty, and staff, and welcomes the diversity UWG brings to the community.

Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report.


Location

Our campus is located at 1601 Maple Street, Carrollton, GA 30118.

Faculty and staff members are expected to be physically present on campus as needed to support the in-person educational experience and on-campus vitality at the University of West Georgia. Depending upon teaching assignments and student demand, this could include the Carrollton or Newnan campuses.

Job Summary

This position is a financial leadership role working with the Deans, Chairs, and other academic leadership in all matters involving the budget and personnel matters. Other duties include Oversee administrative actions; Develop, design, and present training materials to staff assistants and Budgeting: Coordinate, plan, prepare, allocate, and verify funds for the departmental units' annual operating budgets, personal services budgets, budget amendments, and summer school budgets. Prepare Management's discussion, analysis and recommendations for the Dean's office. Advise and assist Dean(s) on financial matters. Serve as primary liaison involving financial matters. develop, facilitate, and enhance financial policies, procedures, and paperwork encompassing internal accounting, databases, and control systems related to the management of general operation of the college(s) and departmental units in compliance with university and BOR policies and procedures.

Responsibilities

Job Summary - Pt. 2 -
Analyze actual expenses; maintain systems related to budgetary control; prepare management reports, budget amendments, and financial analysis. Manage and monitor the reconciliation of general ledger accounts, financial affairs, funding sources, personnel funding revenue, departmental expenditures, and reimbursements, approvals expenditures based on available funding. Determine the college's end-of-year sweep fund; summarize Dean's request for end-of-year and capital projects and other information requests from the Dean or VPAA. Assist in the coordination and resolution of budget discrepancies. Assist Department chairs in matters related to hiring, budget, purchasing and travel procedures, etc.; Responsible for handling confidential functions for the administrative units; Prepare summer contracts and budget. May Supervise Adm Support

1 -
Divisional Position Management Tracking and Payroll Oversight Vice President Level Responsible for overall management of position tracking for all faculty lines changes. To include responsibility for the part time faculty payroll management for the division of more than 350-part time faculty each semester, the summer studies payroll for summer semester, and the vacancy pool.

2 -
Budgeting Academic College or School: Coordinate, plan, prepare, allocate, and verify funds for the college(s) and academic units' annual operating budgets, personal services budgets, budget amendments, and summer school budgets. Prepare Management's discussion, analysis and recommendations for Dean¿s office. Advise and assist Deans on financial matters. Serve as primary liaison involving financial matters. Develop, facilitate, and enhance financial policies, procedures, and paperwork encompassing internal accounting, databases, and control systems related to the management of general operation of the deans and departmental units in compliance with university and BOR policies and procedures. Analyze actual expenses; maintain systems related to budgetary control; prepare management reports, budget amendments, and financial analysis. Manage and monitor the reconciliation of general ledger accounts, financial affairs, funding sources, personnel funding, revenue, departmental expenditures, and reimbursements; approvals expenditures based on available funding. Determine the college's end-of-year sweep fund; summarize Dean's request for end-of-year and capital projects and other information requests from the Dean or VPAA. Assist in the coordination and resolution of budget discrepancies. Supervise Adm Support.

3 -
Human Resources Academic College or School: Responsible for HR Management for the Administrative offices office. Create, analyze and implement systems to manage faculty records including independent interpretation of BOR and SACS policies, manage databases for college(s) programs. Coordinate and analyze funds for faculty hires College wide for administrative areas. Track and manage all related faculty positions by budgeted positions. Assist departmental staff as needed with database of faculty information in order to keep accurate records. Supervises records management and retention activities. Review and process the required employment paperwork for new and returning faculty hires. Verify credentials and documents for new faculty by reviewing all Authorizations to Employ for faculty credentials.

4 -
Data management and analysis: Prepare moderate to complex reports for the Dean's offices to include departmental statistics for faculty workload and student enrollment over the course of several years and analyze data.

Required Qualifications

Educational Requirements
Bachelor's Degree

Required Experience
A bachelor's degree in a business-related field and 3 years related experience in Budgeting/Accounting or Finance.

Preferred Qualifications

Preferred Educational Qualifications
Master's Degree

Preferred Experience
Prior experience with UWG budget and personnel policies and procedures a plus.

Proposed Salary

$59,216 - $65,000 annually. Paid on a Monthly basis.


Knowledge, Skills, & Abilities

ABILITIES
Ability to work independently & effectively with others, make independent judgments & procedural decisions, maintain confidentiality, and advise in solving common and unusual problems.

Physical Requirements: Office Environment
Work is normally performed in a typical interior work environment.

KNOWLEDGE
This position is responsible for budget development and account management for the entire COE GB programs and other administrative units. Experience and high level of competence in the University procedures is required.

SKILLS
Effective oral and written skills, time management, organizational skills, and expert computer skills.

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.


Equal Employment Opportunity

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia (USG). The Board of Regents prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from the participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any USG program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Other Information

The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.