Administrative Assistant

Job Description

Job Description

Description:

 

Contribute to the legacy of the Cathedral Basilica of the Immaculate Conception by joining us as we bring Christ to the heart of Denver.

The history of the Cathedral Basilica of the Immaculate Conception is inseparable from the history of Denver, a visible sign of the Catholic faith’s presence in Colorado and the West for over 100 years.

Drawing the faithful from near and far, the Cathedral Basilica of the Immaculate Conception confounds the world with its timeless beauty and enduring commitment to the highest expression of the liturgy. The Cathedral stands as a sanctuary for visitors and parishioners alike, tending to the spiritual needs of the faithful through the sacraments, faith formation, ministries, and community events. We invite you to join us in this important work of bringing the Good News to the Capitol Hill community and beyond? 

Why Join Us?

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life. 
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.
• Collaborative Culture: Join a supportive team committed to fostering human flourishing and proclaiming the Gospel.

Requirements:

The Cathedral's Administrative Assistant is a dedicated individual with excellent interpersonal skills and a strong understanding of the values and mission of the Catholic Church. The Administrative Assistant will serve as the first point of contact for visitors, parishioners, and staff, providing exceptional customer service while supporting the Cathedral's administrative needs.

Key Responsibilities:  

• Answers all phone lines and greets the public with a friendly demeanor, providing information and direction as needed.
• Works with volunteers to count all Church donations. Prepares all money deposits and posts donation amounts.
• Manages petty cash and money receipts for miscellaneous items. 
• Manages multiple channels of correspondence including website inquiries, thank you letters, holiday mailings, and Julia Greeley books and card mailings.
• Provides information on rental assistance and other charity referrals.
• Performs general administrative duties such as filing, data entry, mail processing, and ordering of supplies. 
• Schedules Mass Intentions. 
• Regularly adds to and makes updates to the parish calendar. 
• Maintains accurate sacramental records- data entry into sacrament books and end of year reporting of sacraments to Archdiocese. Ensures confidentiality and proper handling of sensitive information and responds to requests for records. 
• Coordinates Baptisms and Funerals.
• Updates donor gift amounts and ensure accurate reporting of year-end giving amounts to respective donors.
• Responsible for other duties as assigned. 

What We’re Looking For:

Education and Experience: 

• Proven work experience as a Receptionist, Front Office Representative or similar role preferred
• Proficiency in Microsoft Office Suite
• Refrain from promotion or approval of, or the living out of, and conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with Catholic doctrine or morals 

Competencies and Qualifications: 

• Strong written and verbal communication skills 
• Ability to multitask, manage time and prioritize tasks
• Customer service attitude
• Possess excellent organizational and computer skills. 
• Willingness to learn and adapt to new online interfaces 
• Possess the ability to positively interact with diverse populations within the Cathedral and outside visitors both in person and on the phone 
• Represent the parish office with the professionalism at all times 

Physical Requirements:

• Visual acuity both near and far, manual dexterity with good eye/hand coordination, good hearing and speech
• Standing walking, kneeling, stooping, bending, lifting, and squatting also will be required as necessary to perform the duties of the position
• This position requires ability to sit for extended periods 

Great Benefits Offered Including:  

• Comprehensive health, dental and vision coverage options? 
• Teladoc Services?? 
• Alternative Care coverage options for Chiropractic/Acupuncture/Spiritual Care/Massage Therapy/Naturopathy.??
• Natural Family Planning up to $500 per year for education, supplies, and materials.?? 
• Maternity Management Program Guidance and educational materials?? 
• Generous Paid Time Off?? 
• Retirement Plan: Annual Employer Contribution of 6% of salary to retirement plan plus employee deferrals.?? 
• Employer-Paid Life Insurance?? 
• Employer-Paid Short-Term and Long-Term Disability

This job description outlines the essential functions of the role and may be supplemented by additional responsibilities consistent with the scope and authority of the position and the mission of the church.

This position will be posted until October 2, 2026.