Executive Assistant

Location 1200 E Broadway,Columbia, MO, 65215,United States Job Category Administrative Support, Clerical, Compliance Industry Higher Education, Administration Employee Type Non Exempt FT Required Degree 4 Year Degree Contact information Phone View phone number on click.appcast.io Description The Executive Assistant to the Dean of the Women’s College at Stephens College provides high-level administrative and project support for the Dean and for undergraduate and graduate programs in the College, including clinical health care programs. The Executive Assistant works collaboratively with other administrative assistants in the College to prioritize and complete College business, exercises independent judgement, maintains a high level of confidentiality, demonstrates initiative, is able to multi-task and manage competing priorities, and develops in-depth knowledge of the programs within the College and the needs of the office. Coordinate recurring tasks of the Dean's office, including but not limited to: purchasing & budget tracking; faculty & class travel; scheduling of meetings; event planning; facilities, maintenance, and IT requests; compliance reporting; course & room scheduling/needs; faculty and staff hires; and the work of student interns and employees. Update and maintain current College procedures to improve efficiency. Ensure compliance with policy and procedure in all College operations. Be the lead contact for the College and the Dean's office for emplyees of the College, prospective students, parents, the public, and other parties. Coordinate with other units on campus, including other administrative leads within the College, to ensure timely completion of College tasks. Collect, organize, and archive data on College and program performance. Other duties as assigned. Requirements Qualifications Five (5) years of experience in providing progressively responsible administrative support with experience working in a fast-paced environment with multiple ongoing responsibilities. Outstanding interpersonal, customer service, and organizational skills. Ability to effectively communicate and engage across all levels of staff, faculty, and leadership. Excellent written and verbal communication skills. Strong attention to detail; exceptional organization and time management skills. Ability to work independently and respond to changing needs and responsibilities. Experience with Microsoft Office products, Adobe products, web services, and database systems. Preferred/Highly Desired Experience in higher education. Ability to handle large databases and generate concise and informative reports. Ability to self-train and train others on new technology. Summary Stephens College began in 1833 with a belief that women deserved access to the power of education. Nearly two centuries later, that work is unfinished. Too many people who want to create, care, build, question, and act with purpose still lack the access or education that would empower them to lead. Stephens exists to widen the frame of possibility. Through personalized, experiential education rooted in care, mentorship, and professional engagement, Stephens turns learning into action and action into lasting impact. That conviction takes shape in our Women's College, as well as our Conservatory for the Performing Arts and a portfolio of graduate programs, which accept all genders. It takes shape in Columbia, Missouri, a major college town whose professional, cultural, and civic life acts as an extension of the campus. And most importantly, it takes shape in our students, who find at Stephens a community that knows their name and talents, who feel empowered to speak up and take charge of their own education, and who, in turn, shape life on campus and in Columbia. Stephens students graduate ready not just for what the world will ask of them, but ready to shape what comes next. Ranked as one of the best college towns in America, Columbia, Missouri, is home to 36,000+ college students and 118,000 residents. Columbia — conveniently located approximately 100 miles from both Kansas City and St. Louis — has it all: college sports, film, music and arts festivals, a thriving arts community, amazing recreation, and a historic downtown called The District. The Columbia community offers outstanding health care options, as well as excellent educational opportunities for every level of student (including The Children's School ). Stephens is an Equal Opportunity Employer and will recruit and employ qualified personnel without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, or status as a veteran. #J-18808-Ljbffr Stephens College