Field Office Manager - Multiple Projects

General Information / Job Summary Provides administrative support for field operations. Primary duties include maintaining office records in Workday HR System, payroll processing in NOVAtime, and implementing office-based procedures and policies as directed by management. Responsibilities / Competencies Data entry in the HR system, including new hire processing, status changes, and separations. Assist employees with the online new hire process, verifying documents, completing E‑Verify, and ensuring onboarding deadlines are met. Perform general office duties: scanning paperwork and reports, conducting drug testing, answering phones, filing, and maintaining electronic documentation and correspondence. Obtain required authorizations/approvals for various paperwork and submit forms in a timely manner. Answer employee questions regarding insurance benefits, FMLA, 401(k), and other benefit-related issues. Balance and submit time via recap from signed timesheets to payroll within the allotted timeframe. Monitor job site radio communications and distribute messages to employees and management. Assist Project HSE site onboarding, including safety orientation. Assist Site Manager and Superintendents with weekly progress reports. Enter correct phase codes and material recaps. Support Superintendent with equipment inventory, tracking, and coding. Ensure procurement of office supplies and consumable materials. Assist Purchasing with paperwork, collection, and matching of delivery tickets; communicate with vendors and prepare for billing. Receive, sort, and log all incoming deliveries; prepare all outbound deliveries. Provide maps and directions for visitors to the site, including subcontractors, new employees, and delivery personnel. Requirements 2+ years of experience in field clerk/office management in a construction environment. Strong teamwork orientation, initiative, communication, problem‑solving, and leadership skills. Ability to work cross‑functionally with departments and team members. Willingness to travel and report to different field offices within the Permian Basin. Per diem offered if primary residence is outside 50 miles from location. Detail oriented and able to handle multiple project tasks simultaneously. Positive professional attitude, confidentiality, and high level of customer service skills for internal and external customers. Work closely with the corporate HR team regarding field employees. Effectively communicate policies and procedures. Willingness to work in a construction environment and comply with all safety and PPE requirements. Proficient in Excel and Microsoft Office (Outlook, Word). Authorized to work in the United States. Physical Requirements Frequently required to sit; stand; walk; use hands to touch, handle, or feel; reach with hands and arms; and talk or hear. Occasionally required to stoop, kneel, or crouch. Must regularly lift/move up to 10 pounds, frequently lift/move up to 25 pounds, and occasionally lift/move up to 50 pounds. Vision: close, distance, peripheral, depth perception, and ability to adjust focus. Saulsbury is an Equal Opportunity Employer. #J-18808-Ljbffr Saulsbury Industries