Office Services Assistant

Position Summary The Part-Time Office Services Assistant provides administrative facilities, and meeting support to help maintain an efficient, organized, and professional corporate office environment. This role is responsible for light janitorial duties, office support, mail and shipping services, meeting and event setup, and assisting staff with a variety of operational tasks. The ideal candidate is dependable, service-oriented, and enjoys contributing to a positive workplace experience. Essential Duties and Responsibilities Office & Administrative Support Pick up mail for internal distribution. Prepare outgoing mail and packages for FedEx or other shipping carriers. Assist with filing, copying, scanning, organizing documents, and other general office tasks. Monitor and restock office, kitchen, and meeting room supplies. Support employees with miscellaneous administrative and operational items as needed. Facilities & Office Maintenance Sweeping and mopping floors. Vacuuming offices. Emptying trash and recycling receptacles. Cleaning interior windows, glass doors, and other surfaces. Wiping down conference rooms, break rooms, kitchen areas, and common spaces. Help maintain a clean, organized, and professional appearance throughout the office. Follow all safety procedures, including the proper use, handling, and storage of cleaning products and personal protective equipment (PPE). Report maintenance or safety concerns to the appropriate personnel. Meeting & Hospitality Support Set up and tear down conference rooms for Board of Directors & General Manager meetings, executive meetings, and other company events. Arrange tables and chairs and restock refreshments as needed. Assist with delivery, setup, and serving lunches and refreshments for meetings and large groups of guests. Provide guest hospitality and ensure meeting spaces are clean and ready before and after events. Maintain strict confidentiality and exercise discretion at all times. This includes conversations overheard and documents or materials observed while supporting Board of Directors, executive, and other confidential meetings. Confidential information must not be discussed, photographed, removed, or shared outside of authorized personnel. Qualifications High school diploma or equivalent preferred. Previous experience in office support, administrative services, hospitality, facilities, or janitorial work is preferred. Valid driver's license and reliable transportation preferred. Basic computer proficiency, including Microsoft Office applications. Strong organizational skills with attention to detail. Excellent customer service and communication skills. Self-motivated with the ability to prioritize tasks and work independently. Professional demeanor with a positive, team-oriented attitude. Physical Requirements Ability to stand and walk for extended periods. Ability to lift, carry, push, or pull up to 40 pounds. Frequent bending, reaching, and performing light cleaning activities. Ability to set up and move tables and chairs. Work Schedule This is a part-time, non-exempt position scheduled for approximately 20 to 25 hours per week, typically Monday through Friday during standard business hours. Occasional early start or extended hours may be required to support scheduled Board of Directors, General Manager, and executive meetings. Work Environment This position is based in a professional corporate office environment. The role requires a combination of administrative support, light facilities maintenance, meeting coordination, and hospitality services. The successful candidate will interact regularly with employees, executives, Board members, and visitors while helping ensure the office remains clean, organized, and welcoming. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Other Duties Other Duties This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of all responsibilities, duties, or qualifications. Employees may be required to perform other job-related duties as assigned to meet business needs. Pay Range: $18 - $22 per hour EQUAL OPPORTUNITY EMPLOYER EQUAL OPPORTUNITY EMPLOYER: HF Foods Group emphasizes and provides equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. Vision Vision: To bring together people, processes and products that effectively combats supply chain challenges in distribution, to create the most reliable food network for restaurants to best serve their communities. Mission Mission: To provide quality products that communities need, want and value, at competitive prices. By studying market trends, we position ourselves to be agile: participating in new, "trendy" restaurant verticals which require specific supplies, while keeping supply chain operations steady for legacy restaurants across the nation. We know we can accomplish this with our secret ingredient: you. #J-18808-Ljbffr HF Foods Group