Administrative Services Coordinator

Job Description

Job Description

Love Joy Adult Day Health Care is a healthcare day program for adults located in Rancho Cordova, CA. We are seeking an experienced and compassionate individual to work closely with the Administrator, CEO, and Program Director to provide support for administrative services. This is an excellent opportunity for a motivated professional who enjoys working with people, improving systems, coordinating projects, and contributing to a meaningful community mission. The ideal candidate is proactive, resourceful, and comfortable taking initiative while collaborating with administrative and clinical leadership.

Responsibilities

• Daily Operational coordination: Assist to Identify operational needs, follow up on outstanding tasks, and help ensure daily activities and administrative processes run smoothly
• Assist with regulatory readiness: Help organize records, monitor deadlines, prepare for surveys and audits, and support implementation of policies and procedures under leadership direction
• Staff Coordination: Assist with onboarding, orientation, training schedules, staff communications, and follow through on training requirements
• Documentation and Systems: Assist to maintain tracking logs, spreadsheets, reports, calendars, web site, social media, and other tools 
• Quality Improvement: Assist with audits, data collection, participant feedback, and quality improvement projects.
• Participant and Family engagement: Help address nonclinical concerns, communicate program information, gather feedback, and support participant satisfaction and retention 
• Community Partnerships: Develop relationships with referral sources, healthcare organizations, community agencies, and other partners

Qualifications

• Bachelors degree in a healthcare related field: Nursing, Therapy (OT/PT/COTA/PTA), Social Work, Psychology
• Proficiency with Microsoft Office, spreadsheets, Email, and general computer applications
• Experience in Adult Day Health Care, senior services, or community-based programs preferred
• Strong organizational and communication skills
• Flexibility to adapt quickly to changing needs 
• We are a multicultural center. Please indicate if you are bilingual in English and Vietnamese, Korean, or Spanish

Opportunity for Growth

This position offers the opportunity to develop additional responsibilities and advance professionally as Love Joy grows. An individual who demonstrates initiative, reliability, strong organizational skills, and the ability to take ownership of projects may have opportunities to expand their role in program.