Administrative Project Coordinator

Administrative Assistant Category: Administration Main location: United States, Georgia, Atlanta Position ID: J0726-0795 Employment Type: Part Time Position Description: The Administrative Assistant will provide administrative, scheduling, and coordination support for a marketing leadership team. This role will help keep team operations organized and moving by supporting calendars, meetings, follow ups, documentation, expenses, email monitoring, and general administrative needs. The ideal candidate is highly organized, detail oriented, proactive, and comfortable supporting multiple senior leaders in a fast-paced corporate environment. This person should be able to manage competing priorities, communicate clearly, and help create structure across day-to-day team activity. Responsibilities Administrative & Executive Support Provide administrative support for multiple senior leaders, including calendar management, scheduling, and meeting coordination. Coordinate internal and external meetings, including guest logistics, meeting preparation, agendas, materials, and follow-ups. Monitor and help manage email communications as needed. Prepare meeting materials, recap notes, action items, and follow-up documentation. Support expense reporting and basic administrative processes. Help organize team files, documents, and shared resources. Meeting & Team Coordination Support planning and coordination for team meetings, leadership meetings, and partner meetings. Coordinate logistics for guests attending meetings, including arrival details, agendas, materials, and follow-up needs. Track meeting outcomes, action items, decisions, and next steps. Help ensure team members have the information and materials needed for upcoming meetings and deadlines. Data Collection & Documentation Collect and organize information from team members, partners, and stakeholders. Maintain accurate records, documents, and trackers to support team operations. Assist with preparing reports, summaries, presentations, and status updates. Ensure files and shared materials are organized, current, and easy to access. Project & Operational Support Provide light project coordination support across team initiatives. Track deadlines, deliverables, and follow-up items. Help support team workflow, communication, and organization. Identify opportunities to improve organization, documentation, and administrative processes. Support additional administrative and coordination needs as assigned. Qualifications 3+ years of experience in administrative support, executive assistance, project coordination, team coordination, or a related role. Experience supporting senior leaders or multiple stakeholders preferred. Strong organizational, time management, and follow-up skills. Exceptional attention to detail and accuracy. Strong written and verbal communication skills. Comfortable managing multiple priorities in a fast-paced environment. Proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint, and Teams. Ability to work independently, take initiative, and anticipate team needs. Professional, polished, discreet, and collaborative. Experience in marketing, brand, entertainment, agency, or corporate environments is a plus. Ability to flex in hours. Compensation A reasonable estimate of the current range for this role in the U.S. is $63,700.00 – $98,500.00. Benefits Competitive compensation Comprehensive insurance options Matching contributions through the 401(k) plan and the share purchase plan Paid time off for vacation, holidays, and sick time Paid parental leave Learning opportunities and tuition assistance Wellness and Well being programs Skills Administration MS Office365 Stakeholder management Other Information This role is located at a client site in Atlanta, GA. A hybrid working model is acceptable. Bachelor's Degree. CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. Equal Opportunity Qualified applicants will receive consideration for employment without regard to race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business. Accommodations CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at View email address on click.appcast.io. You will need to reference the Position ID of the position in which you are interested. Background Investigation All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances. #J-18808-Ljbffr