AP Clerk

Job Description

ProspectBlue is seeking a detail-oriented Accounts Payable Clerk to join a reputable company in Norfolk, Virginia. This role is primarily focused on high-volume invoice processing and data entry within our ERP system. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work collaboratively with internal departments and external suppliers to resolve invoice discrepancies.

Key Responsibilities
Accurately enter and process vendor invoices into the ERP system by matching invoices to receiving documentation.
Review invoices for completeness and accuracy prior to processing.
Investigate and resolve quantity variances by coordinating with Operations personnel.
Research and resolve pricing discrepancies by working with Purchasing and suppliers.
Respond promptly and professionally to supplier inquiries regarding invoice status, payments, and account issues.
Maintain organized and accurate accounts payable records for audits, reporting, and compliance purposes.
Ensure timely processing of invoices in accordance with company policies and payment terms.
Assist with month-end closing activities and other accounting support functions as needed.
Qualifications
High school diploma or equivalent required; Associate degree in Accounting, Finance, or related field preferred.
Previous accounts payable, data entry, or administrative experience preferred.
Experience working with ERP systems is a plus.
Strong attention to detail and accuracy.
Excellent organizational and time management skills.
Proficient in Microsoft Office, particularly Excel.
Effective written and verbal communication skills.
Ability to work independently and as part of a team in a fast-paced environment.