Payroll Administrator
AskCIP
Job Description
Job Description
Description:
For over 35 years, CIP Group has been a dynamic force in Employee Benefits, Retirement, HR Consulting, and Payroll Services, committed to excellence and innovation. While we are a Boston-based, independent benefit brokerage located in Cambridge, MA, we are proud to be a national firm, serving clients across the country. Our diverse team simplifies work life for clients by offering expert services tailored to each client’s strategic vision.
Our philosophy centers on advocacy and partnership, going beyond traditional roles to collaborate and conquer challenges. CIP Group’s commitment to excellence is woven into our DNA, ensuring every interaction is a step towards a more prosperous and confident future. Together, we strive to bring innovation and transformative solutions, forging a path toward a future where organizations thrive, employees flourish, and success knows no bounds.
We are currently looking for a full-time Payroll Administrator to join our team. This position will report to the Managed Payroll Manager.
Requirements:The Payroll Administrator requires a solid understanding of payroll practices, the ability to work with minimal supervision, and a proactive approach to ensuring compliance, accuracy, and positive employee experience.
Key Responsibilities
• Working collaboratively with team members, process bi- weekly/weekly/monthly payroll accurately and on time for all employees
• Administer payroll changes including new hires, terminations, promotions, bonuses, deductions, and garnishments
• Ensure ongoing compliance with federal, state, and local wage and hour regulations
• Reconcile payroll reports, identify discrepancies, and implement corrective actions
• Coordinate payroll tax filings, year-end processing (W-2s), audits, and vendor relationships
• Serve as a subject-matter resource for payroll-related employee inquiries and issue resolution
• Maintain and audit employee records within HRIS systems to ensure accuracy and compliance
• A Lead onboarding and offboarding processes, ensuring timely completion of documentation and system updates
• Work with benefits team members for questions surrounding employee benefits programs, and deductions
• Manage background checks, employment verifications, and I-9 compliance
Qualifications
• 3–6 years of progressive payroll administration
• Strong working knowledge of payroll systems, HRIS platforms, and timekeeping systems
• Demonstrated understanding of employment laws, payroll regulations, and compliance requirements
• Proven ability to manage multiple priorities with minimal supervision
• High level of discretion when handling confidential information
Preferred Qualifications
• Payroll certification (CPP, FPC) or HR certification (PHR, SHRM-CP)
• Experience processing multi-state payroll
• Experience with Paycor is a plus
• Experience supporting audits and compliance reporting
Skills & Competencies
• Strong analytical, problem-solving, and decision-making skills
• Excellent organizational, communication, and interpersonal abilities
• Advanced proficiency in Microsoft Excel and HR reporting tools
• Ability to collaborate cross-functionally and support employees at all organizational levels
Work Environment
• Hybrid work environment with occasional on-site corporate meetings and client onsite visits
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