Program Support Assistant
US Department of Veterans Affairs
Job Title
Program Support Assistant
Job Description
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- Prepares detailed written accounts or minutes of meetings. The incumbent identifies, coordinates, and tracks post-meeting action items to completion.
- Develops systems, processes, and procedures to ensure timely submission, review, and coordination of all required read-ahead materials for meetings involving HUD-VASH leadership. The incumbent reviews daily briefing folders for the HUD-VASH leadership team to ensure that they are prepared properly and oversees the weekly calendar reconciliation process.
- Manages the HUD-VASH office schedule, or day-to-day plans. Maintains conference room appointments and calendar by scheduling meetings and sets reminders. Develops routine plans or schedules using standard reference and existing information.
- Plans and coordinates logistics for small to large-scale events such as special committees, boards, symposia, and conferences based on meeting objectives, identifies schedule/time required, and estimates resources required.
- Responsible for timekeeping functions for multiple HUD-VASH sections ranging up to 200 employees.
- Act as a Personal Identity Verification (PIV) Sponsor for PIV Card applicants.
- Act as the Talent Management System Coordinator (TMS)-training specialist and manage/oversee the TMS learning plans for employees.
- Ensure that staff complete all mandatory and assigned training for staff aligned to HUD-VASH.
- Responsible for overseeing the procurement of supplies and services required for program office functions. The incumbent manages certification of invoices, program office obligations, and reconciliation of accounts.
- Must be able to operate government vehicles to support with maintenance and operations
Work Schedule: Monday-Friday, 08:00am-04:30pm
Compressed/Flexible: Not Available
Telework: Not Available
Virtual: This is not a virtual position.
Position Description/PD#: Program Support Assistant/11954-A
Relocation/Recruitment Incentives: Not authorized
Permanent Change of Station (PCS): Not authorized
Financial Disclosure Report: Not required
US Department of Veterans AffairsVacancy posted 3 days ago
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