Office and Accounting Manager

Job Summary

We are seeking a detail-oriented Office and Accounting Manager for a direct hire opportunity with a respected general contractor in Kirkland, WA. This role is ideal for an organized administrative and accounting professional who enjoys keeping office operations running smoothly while supporting accounts payable, vendor documentation, subcontract administration, and day-to-day business operations.

This is a strong opportunity to join a stable construction environment with supportive leadership, a collaborative team, and meaningful visibility into company operations. The Office and Accounting Manager will work closely with leadership, contribute directly to operational efficiency, and have the opportunity to grow responsibilities over time through cross-training in additional accounting functions.

Key Responsibilities

- Manage daily office operations, incoming correspondence, administrative support tasks, and organized filing for accounting, vendors, and projects.
- Process accounts payable, enter vendor invoices, and maintain accurate accounting records using Sage accounting software.
- Prepare, distribute, track, and maintain subcontract agreements and related documentation.
- Review, track, and maintain Certificates of Insurance, W-9 forms, Positive Pay activity, and recurring monthly expenses.
- Support general office administration, special projects, and cross-training in payroll, accounts receivable, and additional accounting functions as needed.

Compensation and Benefits

- Salary range: $50,000 to $55,000 per year.
- Direct hire opportunity.
- Location: Kirkland, WA.
- Part-time schedule of approximately 24 to 30 hours per week.
- Paid Time Off.
- Insurance stipend available in lieu of employer-sponsored medical benefits.
- Opportunity to grow responsibilities over time.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

Required Qualifications and Skills

- Manage daily office administration and accounting support for a construction office environment.
- Process accounts payable, vendor invoices, recurring expenses, and accounting records in Sage.
- Maintain subcontract agreements, Certificates of Insurance, W-9 records, and Positive Pay documentation.
- Support cross-functional accounting and administrative projects as the business grows.

- 3 to 5 years of experience in an Office Manager, Administrative Manager, Bookkeeper, Accounting Assistant, or similar role.
- Hands-on experience with Sage accounting software is required.
- Strong accounts payable and general accounting experience.
- Proficiency with Microsoft Office applications.
- Excellent organizational skills, accuracy, and attention to detail.
- Ability to work independently, manage multiple priorities, and maintain confidentiality.
- Strong communication, follow-through, and customer service skills.

Preferred Qualifications

- Construction, general contracting, engineering, or related industry experience.
- Experience handling subcontract agreements and construction-related vendor documentation.
- Knowledge of Certificates of Insurance and W-9 compliance requirements.
- Familiarity with Positive Pay processes.
- Interest in growing into broader accounting responsibilities, including payroll and accounts receivable.