Executive Assistant - C-Suite Support

Join Our Team as an Executive Assistant

We are looking for a highly organized and proactive professional to join our team in East Hanover, NJ. This role involves providing dedicated support to a senior C-suite executive, ensuring seamless administrative operations in a fast-paced global environment.

Position Summary:

As an Executive Assistant, you will manage complex calendars, coordinate meetings, handle travel arrangements, and support day-to-day administrative tasks. This is an exciting opportunity to work closely with senior leadership and make a significant impact on our operations.

Key Responsibilities:

• Manage and coordinate the executive's calendar, meetings, and appointments across multiple time zones.
• Schedule and organize internal and external meetings, including leadership and stakeholder meetings.
• Coordinate travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare meeting agendas, presentations, and other administrative documents as needed.
• Manage communication and correspondence on behalf of the executive.
• Coordinate with internal and external stakeholders to ensure timely follow-ups and action items.
• Support event planning, leadership meetings, and executive visits.
• Maintain confidentiality while handling sensitive business information.
• Assist with expense reports, invoice processing, and other administrative tasks.

Requirements:

• Proven experience supporting senior executives or C-suite leaders.
• Excellent verbal and written communication skills in English.
• Strong calendar management and scheduling experience.
• Experience coordinating international travel and executive meetings.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Preferences:

• Fluency in Spanish or other foreign languages.
• Experience supporting global executives and working across multiple regions and time zones.
• Experience in multinational or corporate environments.

Ready to make a difference and advance your career? Apply now and join us in East Hanover, NJ!

Subject Line: Executive Assistant Opportunity in East Hanover, NJ

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