Executive Assistant

Details:


Stefanini Group is hiring!

Stefanini is looking for a Executive Assistant - C-Suite Support in Chicago, IL

For quick apply, please reach out to Johvie Cuan

Call: View phone number on click.appcast.io / Email: View email address on click.appcast.io

Open for W2 candidates only!

Work Location : 100 Deforest Ave East Hanover, NJ 07936

Role Overview

"Executive Assistant - C-Suite Support

Position Summary:

• We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior C-suite executive. The ideal candidate will be responsible for managing complex calendars, coordinating meetings, handling travel arrangements, and ensuring seamless day-to-day administrative support in a fast-paced global environment.

Key Responsibilities:

• Manage and coordinate the executive's calendar, meetings, and appointments across multiple time zones.
• Schedule and organize internal and external meetings, including leadership and stakeholder meetings.
• Coordinate travel arrangements, including flights, accommodations, visas, and itineraries.
• Prepare meeting agendas, presentations, and other administrative documents as needed.
• Manage communication and correspondence on behalf of the executive.
• Coordinate with internal and external stakeholders to ensure timely follow-ups and action items.
• Support event planning, leadership meetings, and executive visits.
• Maintain confidentiality while handling sensitive business information.
• Assist with expense reports, invoice processing, and other administrative tasks.

Required Qualifications:

• Proven experience supporting senior executives or C-suite leaders.
• Excellent verbal and written communication skills in English.
• Strong calendar management and scheduling experience.
• Experience coordinating international travel and executive meetings.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Teams.
• Exceptional organizational skills with strong attention to detail.
• Ability to manage multiple priorities and work independently in a fast-paced environment.

Job Requirements

Details:


Preferred Qualifications:

• Fluency in Spanish (preferred) or other foreign languages.
• Experience supporting global executives and working across multiple regions and time zones.
• Experience in multinational or corporate environments.

Listed salary ranges may vary based on experience, qualifications, and local market. Also, some positions may include bonuses or other incentives.

Stefanini takes pride in hiring top talent and developing relationships with our future employees. Our talent acquisition teams will never make an offer of employment without having a phone conversation with you. Those face-to-face conversations will involve a description of the job for which you have applied. We also speak with you about the process including interviews and job offers.

About Stefanini Group

The Stefanini Group is a global provider of offshore, onshore and near shore outsourcing, IT digital consulting, systems integration, application, and strategic staffing services to Fortune 1000 enterprises around the world. Our presence is in countries like the Americas, Europe, Africa, and Asia, and more than 400 clients across a broad spectrum of markets, including financial services, manufacturing, telecommunications, chemical services, technology, public sector, and utilities. Stefanini is a CMM level 5, IT consulting company with a global presence. We are CMM Level 5 company.

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Pay Range:


$ 26.00 - $ 28.00