Executive Assistant (C-Level)

Overview Doceree is the only Healthcare OS in the pharmaceutical ecosystem. As the first global network of physician-only platforms for programmatic messaging, Doceree is transforming the digital communication landscape in the global healthcare industry. Doceree provides the most comprehensive solution to Healthcare and Life Sciences advertisers to reach their target audience in the most effective and efficient way through programmatic digital advertising. Our Core Belief: Technology can connect fragmented healthcare ecosystems to deliver information when it is most needed to improve patients\' outcomes. We are expanding our footprints across the globe and enhancing our services, offering, and developing new products and solutions to address the unmet needs of the industry. Doceree is operating in 25 countries currently with offices in the US, India, and UK. What you’ll Do As an Executive Assistant at Doceree, you will be a strategic partner to our C-Suite, playing a pivotal role in enabling executive success through adaptability, organization, and proactive problem-solving. You will manage complex priorities, streamline operations, and support key initiatives that require flexibility, discretion, and professionalism. Responsibilities Act as the gatekeeper and operational hub for the executive, managing the flow of information and prioritizing day-to-day activities to align with strategic goals. Leverage traditional and AI-powered tools to enhance efficiency in scheduling, email management, document organization, and workflow automation. Flawlessly coordinate complex calendars , global travel arrangements (flights, hotels, ground transport), and meeting logistics . Serve as a primary point of contact for high-level internal and external stakeholders, drafting, reviewing, and sending communications on behalf of the executive with utmost professionalism. Organize and prepare key meetings , including agenda creation, document preparation, and detailed notetaking to ensure productive outcomes. Take ownership of special projects as needed, conducting research, compiling information, and preparing high-impact presentations and reports. Maintain impeccably organized records and files for easy access to critical information and prepare and submit timely expense reports. Adapt to changing priorities and shifting demands , demonstrating initiative and creative problem-solving to support both planned and unplanned needs. Who you are 5+ years of experience in Executive/Personal Assistant, Project Manager, Administrative Support or similar role, ideally in a dynamic, fast-paced environment. Excellent organizational, prioritization, and time management skills . Strong attention to detail , comfortable navigating ambiguity, shifting priorities, and confidential matters with discretion and professionalism. Proven ability to build strong working relationships across teams and levels of seniority, adapting communication style to audience and context. Advanced proficiency in Microsoft Office, Outlook and/or Excel. Emotional intelligence , resilience, and the flexibility to thrive in a fast-changing environment . Positive, can-do attitude that brings energy, initiative, and enthusiasm to the role. Competitive salary and bonus Stellar health care plan options for you and your family (Medical, Dental & Vision) 401K + 4% Matching Generous PTO, vacations & sick leave Extensive paid parental/maternity leave Team events EEO Statement At Doceree, we know that our Company’s strength lies in the diversity of our employees. Doceree is proud to be an Equal Opportunity Employer and we provide equal employment and advancement opportunities to all individuals, regardless of their race, colour, national origin, religion, sex, parental status, age, disability, genetic information, citizenship status, veteran status, gender identity or expression, transgender status, sexual orientation, marital, family or partnership status, political affiliation or activities, military service, immigration status, or any other status protected under applicable federal, state and local laws. If you have a disability or special need that requires accommodation, please let us know in advance. #J-18808-Ljbffr Doceree