Conflicts Attorney

About the Role Responsible for providing contextual analysis and critical assessment of new business intake (and other) matters with specific conflicts clearance responsibilities; providing direction, professional development, training, and review of work product of conflicts team. The Conflicts Attorney’s responsibilities also include providing guidance and implementing department administrative objectives as needed, overseeing and serving as a department and Firm resource for Outside Counsel Guidelines (OCGs), Requests for Proposals (RFPs), lateral conflicts checks, and ethical screens; and actively participate in decision making in connection with conflicts resolution, business clearance and related ethics matters. What You Will Be Doing Provide contextual analysis and critical assessment of new business intake reports, lateral hire conflicts checks, RFPs, OCGs, and other conflicts materials, together with corresponding conflicts database hits, for completeness, accuracy, and adherence to firm procedures; refine or supplement packages as needed. Support department’s intake of and response to OCGs. Draft, provide or finalize accurate and deadline‑driven responses in conjunction with other stakeholders and subject matter experts; work with attorneys to negotiate specific terms as needed; ensure accurate records and tracking system are maintained, and provide updates on developments that could affect department or Firm and make recommendations regarding OCG work procedures or specific situations. The Conflicts Attorney guides the Conflicts Teams’ responses or directly handles the responses to the more complex requests. The Conflicts Attorney provides ongoing feedback and professional development in furtherance of the Conflicts Team gaining the expertise to handle certain categories of Info Searches (identified by the Deputy General Counsel) independently (and with timely periodic reviews by Conflicts Attorneys). Communicate and disseminate conflicts of interest information verbally or in writing to the Business Intake Approval Committee (BIAC); communicate with all levels of firm personnel on a variety of conflicts of interest issues and procedures. Monitor, evaluate, and effectively manage clearance e‑mail dialogue for the BIAC as needed. Provide concise, timely, and accurate communication of clearance‑related issues to appropriate parties as needed. Oversee department’s administration of ethical screens, maintaining familiarity with the disqualification rules (and the differences in which the rules apply to lawyers and non‑lawyers) for multiple jurisdictions. This includes review of the client consent or waiver letter and matter clearance documents, assessment of the screening requirements, and related follow‑ups needed to supplement the file with any other information needed to implement the (usually time‑sensitive) screen. Ensure that the screening records are complete and include all the data elements critical for accurate reporting. The Conflicts Attorney is also responsible for all research in connection with screen‑specific conflicts questions, report requests, and implementation or removal projects. Oversee department’s responses to time‑sensitive attorney requests for specific or non‑standard conflicts waiver and engagement letter language as needed. Use independent judgment to determine whether response requires additional review. Accurately memorialize consents and restrictions and disseminate updates as needed. Able to manage department’s lateral conflicts check process; this includes substantive and material involvement in the tracking of incoming lateral checks, ensuring successful inter‑ and intra‑department deliverables through approaches that address both micro and macro level elements of the department’s workflow, workload, and other competing demands. Managing the process also includes serving as a resource for all assigned conflicts staff upon receipt and review of each lateral form. Oversee research provided for RFP process; this includes serving as a resource for Conflicts Staff upon receipt and review of the RFP, directing the focus and search and refining or supplementing packages as needed prior to review; and ensuring up‑to‑date tracking mechanisms for status of searches and timely delivery of deadline‑driven responses. May draft, finalize or provide accurate responses to attorneys and Client Development and others as needed. Monitor new business and conflicts trends, remaining current with respect to both individual practice areas and the Firm as a whole. Supervise weekend and holiday coverage on a rotating basis. Responsibilities include advising Conflicts Staff on any intake‑related questions or concerns, utilize clear, effective, and direct communications to collaborate with other Conflicts Staff to plan and carry out all projects. This includes timely establishment and communication of related changes, developments, and contingency plans to department management and staff. As a subject matter expert, provide ongoing review of Conflicts Team’s work product. Provide formal (subject matter and work product‑specific) feedback as requested for inclusion in performance evaluations. Independently identify research needs, effectively utilizing third‑party business resources as relevant to the situation or topic. Plan library or electronic research, pacer, IP database, conflicts database, wall builder database, adobe acrobat, or other conflicts‑specific or electronic workflow‑specific training for teams as needed. Participate in the hiring process for Conflicts Team including evaluating potential candidates, resumes, interviewing; and providing recommendations. Demonstrates a strong commitment to professionalism, delivering high‑quality service, and maintaining a positive, solution‑oriented (“can‑do”) approach. Effectively supports internal departments, external clients, and vendors through clear, courteous communication via electronic correspondence, telephone, and in‑person interactions. Manage special projects and perform other duties as assigned. Required Skills Ability to consistently exercise discretion and independent judgment with respect to matters of significance to the Firm’s incoming business; demonstrated consistency in exhibiting mature judgment and handling legally complex and confidential information appropriately. Ability to consistently exercise discretion and independent judgment with respect to non‑supervisory working relationships and interactions with staff while facilitating adherence to guidelines or procedures; demonstrated consistency in exhibiting mature judgment in connection with timely and accurate communication to peers and management regarding staff developments and concerns. Ability to work effectively as part of a team, as a subject matter expert, and with department management, maintaining the team’s customer service focus and a forward‑looking approach to improving workflow processes and processes. Articulate communicator both orally and in writing; excellent business writing skills; ability to apply these communication skills effectively and efficiently in a deadline‑driven environment. Excellent project management and organizational skills, including the ability to work effectively with minimal supervision and under pressure; consistent detail‑orientation in subject matter‑specific, administrative, and supervisory arenas. Pro‑active self‑starter; demonstrated ability to see and remain mindful of the big picture without losing sight of details. Willingness, initiative, and resourcefulness necessary to independently plan and coordinate work with others as necessary to bring projects to completion while demonstrating mature judgment in the amount, frequency, and content of communication to department management and attorneys and staff regarding the status of product deliverables, timelines, or other substantive developments. Proficiency with Microsoft Office Suite; ability to use (or learn) electronic workflow systems; online legal research services (e.g., Lexis, Westlaw), searchable conflicts databases (e.g., Intapp), ethical wall builder databases (e.g., Intapp), finance databases (e.g., 3E), and other research or reporting tools (e.g., CPi or web‑based ad hoc reporting software). Remains open to technological change as generative AI becomes more integrated into the firm’s practice, actively develop comfort with new tools, and adapt how work is performed to support efficiency and innovation. Required Experience Minimum three years’ law firm experience and legal, writing, or research experience related to the skills or duties described above. Prior and substantive supervisory experience in a capacity that relates to the duties described is preferred. Demonstrated ability to independently plan and coordinate work with others as necessary to bring projects to successful completion. Experience in a large international law firm is strongly preferred. Education J.D. required; Must be active and in good standing with Ohio or DC Bar membership or immediately waiver eligible. Position Details Job Location: Miamisburg, Ohio, United States Position Type: Full‑Time / Regular Why Join Us? A values‑driven firm that fosters collaboration and respect. The hiring range for this position is $145,000 - $181,000 annually, with final compensation based on experience, qualifications and internal equity. This position is eligible for a Hybrid Schedule. Medical, dental, and vision insurance. 401(k) with company match and profit‑sharing options. Paid time off and holidays. For additional information about our benefits, please see our website. Our Commitment Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law. For more information about Equal Employment Opportunity, please see our website. This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary. #J-18808-Ljbffr