Programs & Events Coordinator

Our client, a non-profit organization aimed at advancing women in business, is seeking a Program and Events Coordinator for a direct hire role. This position is remote with a preference for candidates located in large metro cities in the southeast such as Charlotte, NC; Atlanta, GA; Greenville, SC, etc.

Required travel throughout Georgia and the Carolinas. Travel may include national and regional conferences, chamber, partner activities, and events. Travel may include cost effective driving or flying to assignment destination.

Job Overview/Summary:

• The Program and Events Coordinator’s position will manage and coordinate various event and program initiatives. The overarching goals of this position include, but are not limited to the following:Creation and implementation of all networking events for the organization’s constituents.
• Management of the website event calendar, ensuring updates are made timely and accurately.
• Management and oversight of Event and Program registration process, including management of event volunteers.
• Coordination of constituent outreach campaigns with marketing company utilizing and other marketing mediums and mechanisms.
• Creation and maintenance of constituent databases and sponsorship information.
• Strategizing on and delivery of constituent communication and outreach programs.

Essential Duties & Responsibilities

• Development, Management and Oversight of Events and Programs registration process, including management of event volunteers.
• Assist in Creation, Implementation and Management of all Georgia and Carolinas networking events.
• Coordinate with Staff and Committee members in the planning, execution, production and delivery of quality networking events and marketing initiatives.
• Coordinate with Staff and Committee members on development and delivery of committee communications and meeting schedules.
• Create and maintain accurate records and files (hard-copies and electronic) for all event and program registrations.
• Develop, review, edit and update marketing content and collateral on all appropriate communication mediums with marketing company
• Conduct research, compile data, and create reports.
• Coordinate with the leadership on development and implementation of program and event logistics.
• Select, Order and Manage marketing collateral items.
• Other duties and functions as assigned and not limited to this job description.

Education and Experience

• Undergraduate degree in business administration or related area preferred. Minimum of 3-5 years of professional experience in one or more of the following fields: events planning, program management, business communications, public relations, small business administration.
• Experience developing, managing, and streamlining programs and processes.

Skills, Knowledge, and Abilities

• Highly organized with the ability to meet multiple concurrent and tight deadlines.
• Provide outstanding professional customer service.
• Detail oriented and has the ability to be flexible and multitask at all times.
• Ability to offer creative solutions to problems, issues, or challenges in an effective manner.
• Ability to work independently and effectively with minimum supervision to complete work on time with few errors.
• Exceptional verbal and written professional communication skills include grammar, spelling, and punctuation.
• Microsoft Office (Word, Excel, Outlook, Power Point, Access) PROFICIENCY REQUIRED and graphics/publishing software and on-line software such as WordPress, Constant Contact, Social Media applications.
• Experience in communicating with a broad range of internal and external audiences, key-partners, and constituents.
• An excellent team player and with a “can do” attitude.
• Qualities of integrity, trustworthiness, credibility, and commitment.
• Strong Interpersonal Skills.
• Mindset of continually seeking opportunities to impact the organization’s Gold Standard of Services and Delivery.

Reasoning ability

• May work in an environment where multiple projects are being executed at one time.
• Ability to solve practical problems and deal with a variety of concrete variables in situations
• where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Ability to define problems collects data, establish facts, and assist in drawing valid conclusions.

Language / Computer Skills

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and communicate with a positive presentation
• and an excellent telephone presence.

Certificates/Licenses

• Required to have and maintain a valid Driver’s License.

Additional Requirements:

• May be required to work outside of normal business hours. This includes early morning and evening business functions (e.g., Quarterly In-person events; business after hours, breakfast events)
• Required travel throughout Georgia and the Carolinas. Travel may include national and regional conferences, chamber, partner activities, and events. Travel may include cost effective driving or flying to assignment destination.
• Additional administrative responsibilities (e.g., Minutes from committee meetings and planning sessions), research, surveys, supply orders, and generate reports in Microsoft Office.

Base Salary $45,000. Final determination of salary will be based on an evaluation of experience, education, budget, etc.