Admissions Outreach Coordinator

Job Description

Job Description

Head-Royce seeks a dynamic professional to join the admissions team to assist in all aspects of admissions, retention, and recruitment for kindergarten through 12th grade. The coordinator will work closely with the Director of Enrollment Management, Assistant Director of Enrollment, Director of Tuition Assistance, and Associate Director of K-8 Admissions, as well as, as needed, the Marketing and Communications team. 

The Admissions Outreach Coordinator should possess marketing savvy, be detail-oriented and adaptable, and thrive in a team environment while maintaining a high level of professionalism and confidentiality. This individual will join a mission-driven admissions team and must be eager to take initiative, share ideas, engage in professional development, accept feedback, and embrace new and creative approaches. 

The primary responsibility will be setting up and maintaining all admissions, enrollment, and tuition assistance database platforms, including, but not limited to, Ravenna, Clarity, and HRSConnect.  The Admissions Outreach Coordinator helps coordinate communication with inquiring and applying families, helps maintain the admission database, and assists with many aspects of admission, enrollment, and tuition assistance. The Coordinator is oftentimes the first point of contact with the school for visitors, families, and students, and therefore plays a critical role in setting the tone for the school. As such, the ideal candidate will bring a sense of humor, warmth, and humility to a job and proficiency in database management.

• Collaborate with community partners, stakeholders, or other relevant groups to build and maintain positive relationships in the East Bay and larger Bay Area communities

• Work with the marketing and communications team to develop marketing materials and content that align with outreach goals, ensuring messaging resonates with the target audience 

• Coordinate and lead outreach programs to engage with the community and target audiences

• Work with administrators to propose and implement marketing strategies designed to retain students through graduation 

• Work as a member of the admissions team in supporting tours when needed, assisting with database management, engaging with current and prospective families, helping with relevant events, etc. 

• Track and analyze outreach data, such as event attendance and communication engagement, while reporting on strategy effectiveness and adjusting tactics to improve outcomes 

• Participate in campus activities and events to build firsthand knowledge of Head-Royce’s programs and traditions, and serve on admissions committees as needed

• Help inquiring families understand the school’s values and DEI initiatives 

• Bachelor’s Degree highly preferred, but not required

• Two years of experience in independent schools preferred

The successful candidate will possess the ability to:

• Manage confidential information with discretion and professional integrity

• Balance detail orientation with big-picture, strategic thinking  around data and marketing

• Work accurately and independently, requiring minimal direct supervision

• Familiarity with technologies, databases and tools such as Ravenna, Veracross, and HubSpot, learning quickly on those with no previous experience 

• Demonstrate excellent verbal and written communication skills 

• Have sensitivity to and a commitment to diversity, equity, and inclusion for all constituents

• Juggle and prioritize multiple tasks, projects, and demands in a fast-paced environment

• Coordinate effectively amongst a varied group of internal and external team members

• Understand admissions and marketing data with fluency and proficiency Maintain a positive attitude, a strong work ethic, a passion for education, and a genuine in working with kids

Other Considerations 

Start Date: September 1, 2026 
Website:  headroyce.org

To Apply

Interested candidates are asked to submit a letter of interest and a current resume via Lever to our website.

Applications will be reviewed as they are received.

Located on a 22-acre campus in Oakland, California, Head-Royce (HRS) is a pre-eminent, co-educational, independent, K-12 day school with a 137-year history. Our mission is to inspire in our students a lifelong love of learning and pursuit of academic excellence, to promote understanding of and respect for diversity that makes our society strong and to encourage active and responsible global citizenship.

Head-Royce enrolls 900 students in the three separate divisions—Lower, Middle and Upper—and provides a dynamic, whole-child education to every student.

Please note - HRS is unable to provide immigration sponsorships such as H1B Visas. Applicants must be authorized to work in the United States and be willing to undergo both Livescan background check and TB screening as part of the hiring process.

Head Royce is an equal opportunity employer and makes employment decisions including but not limited to employment, training, promotion, demotion, transfer, leaves of absence and termination based on qualifications and without regard to protected status. We will not discriminate based on age, color, creed, sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, sexual orientation, gender identity, gender expression, marital status, national origin or ancestry, race (including traits historically associated with race, such as hair texture and protective hairstyles), religion, registered domestic partner status, physical or mental disability, a medical condition including genetic characteristics, military or veteran status, reproductive health decision making or any other consideration made unlawful by federal, state or local laws Head-Royce School seeks to be a community in which every individual is treated with sensitivity, courtesy and respect.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.