Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a long-term contract opportunity in Webster, Texas. This role is ideal for someone who is highly organized, accurate with financial records, and confident managing invoice workflows in a fast-paced environment. The position focuses on ensuring timely processing of payables, maintaining proper coding, and supporting reliable disbursement activities across accounts.

Responsibilities:
• Review incoming invoices for completeness, accuracy, and proper approval before processing.
• Assign the correct general ledger or account codes to invoices and related payment records.
• Enter and maintain accounts payable transactions in a timely manner while keeping documentation organized.
• Prepare and process ACH payments and assist with scheduled check runs according to payment deadlines.
• Investigate discrepancies with invoices, purchase details, or vendor balances and resolve issues efficiently.
• Reconcile payable records to supporting documentation to help maintain accurate financial reporting.
• Communicate with vendors and internal teams regarding payment status, missing information, and account questions.• Experience supporting accounts payable activities in a detail-focused business environment.
• Working knowledge of invoice coding and account classification principles.
• Familiarity with processing electronic payments, including ACH transactions.
• Experience assisting with check runs and routine payment scheduling.
• Strong attention to detail with the ability to identify errors and inconsistencies quickly.
• Ability to manage multiple invoices and deadlines while maintaining accuracy.
• Proficiency with standard accounting systems and Microsoft Office tools, especially Excel.