Accounts Receivable Administrative Accounting Specialist

Job Description Job Description

** POSITION SUMMARY **

Jack Rubin & Sons, Inc. is seeking a dependable and detail-oriented Accounts Receivable & Administrative Accounting Specialist to join our accounting and administrative team. The primary responsibility of this position is managing accounts receivable, including applying customer payments, monitoring outstanding balances, communicating with customers regarding past-due accounts, reconciling customer accounts, and maintaining accurate AR records. This position will also provide general accounting and administrative support to the Controller and management team. The ideal candidate is organized, comfortable communicating with customers, proficient with accounting software and Excel, and capable of handling multiple responsibilities in a fast-paced distribution and fabrication environment.

** PRIMARY RESPONSIBILITIES **

** Accounts Receivable ** Review incoming customer payments daily. Apply checks, ACH payments, wire transfers, and credit card payments to customer accounts. Match payments to open invoices and customer remittance information. Research and resolve unapplied cash, overpayments, short payments, duplicate payments, and other discrepancies. Monitor accounts receivable aging reports. Contact customers regarding past-due balances by phone and email. Send customer statements, invoices, payment reminders, and collection correspondence. Document collection activity and customer communications. Reconcile customer accounts and investigate discrepancies. Maintain accurate records of invoices, payments, credits, adjustments, and customer balances. Process and maintain customer credit applications. Assist with resolving billing and payment disputes. Coordinate with sales personnel and management when assistance is needed with customer collections. Maintain supporting documentation for AR transactions. Assist with credit memos and account adjustments after receiving proper approval. ** Accounting Support ** Assist with weekly and monthly AR reconciliations. Assist with month-end accounting close procedures. Review AR aging and identify delinquent or problematic accounts. Help reconcile the accounts receivable subledger to the general ledger. Prepare AR and cash receipt reports for management. Assist with bank and credit card reconciliation support as assigned. Organize accounting records and supporting documentation. Assist the Controller with accounting projects, research, and cleanup as needed. Support internal and external accounting or audit requests. Maintain confidentiality of company and customer financial information. ** General Administrative Support ** Answer and route incoming phone calls when necessary. Respond professionally to customer and vendor inquiries. Scan, organize, file, and maintain accounting and business records. Assist with data entry and document preparation. Maintain digital and physical filing systems. Assist management and accounting personnel with administrative projects. Communicate with customers, vendors, salespeople, and branch personnel to obtain missing information or documentation. Perform additional accounting and administrative duties as assigned. Apply checks, ACH payments, wire transfers, and credit card payments to customer accounts. Match payments to open invoices and customer remittance information. Research and resolve unapplied cash, overpayments, short payments, duplicate payments, and other discrepancies. Monitor accounts receivable aging reports. Contact customers regarding past-due balances by phone and email. Send customer statements, invoices, payment reminders, and collection correspondence. Document collection activity and customer communications. Reconcile customer accounts and investigate discrepancies. Maintain accurate records of invoices, payments, credits, adjustments, and customer balances. Process and maintain customer credit applications. Assist with resolving billing and payment disputes. Coordinate with sales personnel and management when assistance is needed with customer collections. Maintain supporting documentation for AR transactions. Assist with credit memos and account adjustments after receiving proper approval.

** QUALIFICATIONS **

Associate's degree in Accounting, Finance, Business Administration, or a related field preferred. Previous accounts receivable, bookkeeping, accounting, or administrative accounting experience preferred. 2+ years of related experience preferred. Working knowledge of accounts receivable and basic accounting principles. Experience applying customer payments and reconciling customer accounts strongly preferred. Comfortable contacting customers regarding outstanding balances and collections. Proficiency with Microsoft Excel, Outlook, and general computer applications. Experience using ERP or accounting software preferred. Strong written and verbal communication skills. High attention to detail and accuracy. Strong organizational and follow-up skills. Ability to prioritize multiple responsibilities and meet deadlines. Ability to identify discrepancies and independently research problems. Dependable attendance and punctuality are essential. ** IDEAL CANDIDATE ** We are looking for someone who is: Organized and detail-oriented. Comfortable taking ownership of customer accounts. Persistent but professional when following up on collections. Able to work independently while communicating effectively with the accounting team. Willing to learn our ERP and accounting procedures. Comfortable working in a traditional, hands-on industrial business environment. Interested in growing beyond basic AR responsibilities into broader accounting and administrative functions.

** WORK SCHEDULE **

• * Monday through Friday **
• * 8:00 AM to 4:00 PM **

This is a full-time, in-person position located at: ** Jack Rubin & Sons, Inc. ** 13103 S Alameda St Compton, CA 90222 This is not a remote or hybrid position.

** ABOUT JACK RUBIN & SONS **

Jack Rubin & Sons is an established industrial wire rope, rigging, and lifting-equipment distributor and fabricator serving construction, industrial, marine, entertainment, and other commercial customers. We are looking for someone who can become a reliable long-term member of our accounting and administrative team and help us maintain accurate financial records, strong customer account management, and efficient day-to-day office operations. Benefits: 401(k) Dental insurance Health insurance Paid sick time Paid time off Vision insurance Work Location: In person Company Description About Us: For over 75 years we have specialized in the distribution of wire rope, cable, rigging hardware and the manufacture of slings, lifting devices, and cargo handling gear. We are proud of our reputation for quality, service, and price. Because of it we have established many loyal and satisfied customers throughout the United States. Our commitment to offering the utmost quality, service, and competitive pricing will remain unchanged. We continue to improve our facilities and expand our product range to provide you with the most complete 'one-stop' rigging service in the West. Company Description About Us: For over 75 years we have specialized in the distribution of wire rope, cable, rigging hardware and the manufacture of slings, lifting devices, and cargo handling gear. We are proud of our reputation for quality, service, and price. Because of it we have established many loyal and satisfied customers throughout the United States. Our commitment to offering the utmost quality, service, and competitive pricing will remain unchanged. We continue to improve our facilities and expand our product range to provide you with the most complete 'one-stop' rigging service in the West. #J-18808-Ljbffr Jack Rubin & Sons