Secretary to the Principal

Campus Office Clerk

Ensures the efficient operation of the campus office and provides clerical services for the campus administrative staff.

High school or GED

Ability to maintain accurate and auditable records

Ability to use personal computer and software to develop or maintain spreadsheets and databases Proficient word processing and file maintenance skills

Knowledge of basic accounting principles Ability to follow written instructions Ability to operate multi-line phone system

Strong organizational, communication, and interpersonal skills

Three years clerical experience preferred

Prepare written correspondence, forms, schedules, or reports using personal computer.

Maintain a daily teacher attendance log and records for substitute teachers (AESOP).

Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.

Maintain school calendar of events.

Schedule meetings and appointments and maintain calendar for principal.

Assist students, teachers, and parents as needed

Receive incoming calls, take reliable messages, and route to appropriate staff.

Update handbooks, policy manuals, and other documents as assigned.

Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.

Prepare purchase orders.

Prepare and make cash deposits for activity account(s) and cafeteria. May be responsible for maintenance of activity checkbook(s) and ledger(s).

Assist with coordination of faculty meetings and campus activities.

Make morning announcements.

Prepare travel requisitions for campus personnel.

Prepare student and staff IDs.

Report accidents involving campus personnel.

Oversee Xerox records and use of machine.

Maintain confidentiality of information.

Perform other duties as assigned.

None.

Personal computer, printer, calculator, copier, fax machine, and shredder.

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, prolonged use of computer.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required